Maintenance Planner

Maintenance planners are responsible for coordinating all plannable maintenance work within the facility. They handle hundreds of small tasks that keep machinery and equipment in operating condition, especially for asset‑intensive organizations such as manufacturers and distribution centers. Planners coordinate maintenance personnel and available resources while ensuring jobs are completed on time. They create and assign work orders for maintenance tasks and ensure the right resources (e.g., parts and inventory) are available to get the job done.

As key contributors to an efficient asset management program, they establish strong relationships across the organization to avoid departmental silos, communication barriers, and increased downtime. Their goal is to reduce maintenance costs, minimize the maintenance backlog, extend asset life cycle, and increase output.

The Maintenance Planner is accountable for reducing equipment downtime, loss prevention, and related site costs by driving the organization toward a planned proactive state. They develop and use validated procedures, applying skills beyond the technician level to properly plan and coordinate manpower, parts, and materials for their assigned areas of responsibility. The planner assists the maintenance manager in developing policies, procedures, and quality assurance, maintaining appropriate job plans, records, and files to enable optimal execution and analysis of all planned work.

• Conduct detailed job planning and preparation
• Analyze job requirements and conduct job research
• Manage parts and maintain the eMaint (CMMS) database
• Handle asset management and oversee all aspects of PMs, work orders, and emergency repairs
• Generate reports from the CMMS on equipment and mechanic performance
• Create sub‑assemblies for all equipment and new PM sheets for new equipment
• Issue daily required parts to the maintenance team and create historical files
• Act as CMMS preventive maintenance subject matter expert and trainer
• Participate in daily meetings with maintenance leadership

• 5 years of experience in preventive and predictive maintenance
• Experience as an engineering and/or maintenance technician or equivalent experience
• Strong technical knowledge and project management competencies
• Formal and hands‑on training in the use of eMaint (CMMS)
• Good oral and written communication skills, including presentation skills
• Good administrative and mathematical skills
• Ability to read blueprints and shop drawings

• Ability to keep multiple jobs in controlled motion simultaneously
• Served as a change agent in moving the maintenance organization to a proactive status
• Ability to bring order from chaos
• Active participation in team meetings, including note-taking, distribution, organizing, and facilitating meetings and oral presentations
• Achieving expected results without close supervision and delivering planning requirements to scope, time, and budget