Facilities Manager

POSITION SUMMARY

This position is a hands‑on leadership role responsible for both managing facilities operations and, at times, performing routine maintenance, troubleshooting, repairs, inspections, and other facility‑related work as needed. The Facilities Manager is expected to work alongside facilities staff and contractors and respond directly to building maintenance needs rather than functioning solely in an administrative or supervisory capacity.

• Responsible for all purchases, including fixed assets, and establishment of purchase procedures and an integrated purchasing system. Ensures information regarding fixed asset purchases are received by appropriate accounting staff.
• Responsible for addressing space needs of the agency. Works with Executive Team members to address other space needs as they arise. Manages remodeling projects and office moves as needed, including developing work plans. Works with outside vendors to schedule work needed.
• Responsible for assisting staff with troubleshooting building and equipment problems and determines whether repairs should be completed internally or referred to a qualified contractor.
• Responsible for routine inspections of facilities to identify maintenance, safety, operational, and regulatory issues.
• Responsible for managing and coordinating staff response to urgent facility issues, including water leaks, HVAC failures, electrical problems, building access problems, weather‑related damage, and other building emergencies.
• Maintains appropriate tools, equipment, replacement parts, and maintenance supplies.
• Coordinates and assists with furniture installation, office moves, equipment relocation, and workspace modifications.
• Ensures maintenance requests are appropriately prioritized, assigned, completed, documented, and communicated to affected departments.
• Responsible for ensuring all CARF standards related to safety and security is met. Responsible for reviewing and updating the Environment of Care policies.
• Maintains working knowledge of applicable federal, state, and local building codes, fire and life‑safety requirements, ADA accessibility requirements, OSHA regulations, occupancy requirements, and other regulations applicable to agency facilities.
• Ensures facility repairs, modifications, renovations, and construction activities comply with applicable building codes, permitting requirements, fire codes, accessibility standards, safety requirements, and organizational policies.
• Responsible for understanding when work requires permits, inspections, licensed contractors, or other regulatory approval and ensures appropriate requirements are followed.
• Maintains knowledge of agency technology programs and/or systems needed to do the job and uses them effectively.
• Supervises mail operations to include distribution record keeping and requesting postage as needed. Provides monthly usage reports to Accountant.
• Provides oversight for the contract for all suites at the main campus. Coordinates with Supported Employment to ensure issues related to the cleaning staff are addressed appropriately.
• Responsible for non‑electronic key control.
• Supervises maintenance of supply stocks including office supplies and catering cabinet.
• Acts as the contact person for all logistical functions within the Agency (i.e.; pagers, fax, phones, shredding service, long‑term storage, advertising, etc.).
• Serves as a member of Forms, Manager's and Quality Improvement (QI) committees.

Education/

Certifications:

• Associates Degree or Bachelor's degree preferred
• Active driver's license and minimum state-required auto-insurance.

Experience

Required:

• 3 or more years of supervisory or management experience with…