Facilities Coordinator

Velotic is a newly-formed independent software company with a pure-play focus on industrial operations. We unite two category-defining portfolios -- Thing Worx and Kepware (formerly part of PTC) and Proficy (formerly part of GE Vernova) -- to transform industrial manufacturing, h $350M in annual revenue, a global footprint across a range of industries, a legacy customer base, and our intelligent data connectivity systems and AI solutions, we are one of the world's largest independent software companies focused on industrial operations -- here to power the future of manufacturing.

OUR MISSION

Enabling the world's industrial producers to do the right things right—across every shift, every plant, every day. We help manufacturers prosper by equipping them with software-defined, data-driven production systems that elevate quality, accelerate cycle times, improve resilience, and enable sustainable profit growth.

WHY THIS IS A ONCE-IN-A-CAREER OPPORTUNITY

• Lead in a market undergoing significant disruption and growth from cloud migration to edge intelligence to AI-powered industrial automation.
• Join a culture defined by ambition, authenticity, speed, teamwork, and the belief that manufacturing can meaningfully improve the world.
• Competitive benefits, compensation and long-term impact on how the world’s industrial companies operate, automate, and innovate.

ROLE SUMMARY

Under the leadership of the CFO, we are hiring a Facilities Coordinator to support Velotic's global office portfolio, anchored by our Boston, MA headquarters. This role is critical to ensuring safe, professional, and well-run office environments for employees, office managers, and leadership worldwide, and will be responsible for facilities operations & maintenance, landlord and vendor relations, and cross-site project coordination.

KEY RESPONSIBILITIES

Facilities Operations & Maintenance

• Serve as the central intake point for all facility operations and maintenance requests across Velotic's global office portfolio, ensuring each issue is triaged, assigned, tracked, and resolved in a timely manner
• Oversee day-to-day facility operations for the Boston, MA headquarters and Foxboro, MA office, including cleanliness, safety compliance, space readiness, and brand standards
• Schedule and supervise routine and preventive maintenance, inspections, repairs, and cleaning services across all locations
• Support onsite office managers, administrators, and executive assistants globally with facility-related requests, coordinating local vendor support where needed
• Conduct periodic site visits to Foxboro and other Velotic offices to assess facility conditions and proactively identify issues

Landlord & Property Relations

• Act as Velotic's primary liaison with the Boston, MA and Foxboro landlords on all facility-related matters, including maintenance coordination, building services, lease compliance, and ad hoc operational requests
• Maintain strong, professional relationships with property management teams to facilitate prompt resolution of issues and proactive communication on building changes or projects
• Document and track all landlord communications, open items, and commitments to ensure accountability and timely follow-up
• Source, vet, onboard, and manage a diverse portfolio of service providers including cleaning services, HVAC, electrical, plumbing, general contractors, security, and office services vendors
• Partner with the Procurement team to manage new and existing vendor setup, contract documentation, and compliance requirements
• Assist in evaluating competitive bids, negotiating service agreements, and establishing performance benchmarks; maintain comprehensive vendor records and track service delivery against agreed SLAs
• Ensure vendor performance meets Velotic's operational standards and leadership expectations; manage escalations and drive accountability

Project Coordination & Documentation

• Manage multiple concurrent facility projects across different geographies, maintaining organized tracking of tasks, timelines, budgets, and stakeholder communications
• Maintain structured documentation for all facility operations including vendor contracts, maintenance…