Maintenance Planner

Maintenance Planner Position Summary

The Maintenance Planner supports maintenance operations by coordinating maintenance activities, managing work orders, scheduling work, maintaining inventory records, communicating with stakeholders and vendors, and assisting with maintenance reporting and documentation. This role serves as a key link between maintenance and operations to help ensure safe, efficient, and reliable plant performance.

• Receive and process maintenance work requests.

• Create, update, prioritize, schedule, and close work orders within the maintenance management system.

• Coordinate maintenance schedules and communicate planned work to stakeholders.

• Provide status updates on work orders, projects, and maintenance activities to supervision and stakeholders.

• Assist in planning and scheduling preventive, predictive, and corrective maintenance activities.

• Assist with identifying maintenance materials, spare parts, and inventory requirements.

• Coordinate with Purchasing to order maintenance parts and supplies and maintain accurate inventory records.

• Record inventory transactions, perform cycle counts, and assist with inventory organization and control.

• Work with purchasing to ensure materials and components are available and kitted for scheduled maintenance activities.

• Communicate with vendors, contractors, OEMs, and suppliers regarding parts, services, and scheduling requirements.

• Coordinate and monitor contractor activities while on site.

• Maintain calibration records, maintenance files, equipment documentation, and other maintenance records.

• Assist with the development, updating, and management of preventive maintenance procedures, job plans, and maintenance documentation.

• Compile, prepare, and distribute maintenance reports and performance metrics as requested.

• Foster positive working relationships between maintenance, operations, and other departments.

• Periodically assist maintenance technicians with preventive maintenance tasks as needed.

• Perform all work in accordance with company safety policies and procedures.

• Perform other duties as assigned.

• High school diploma or GED required.

• Associate degree in a technical, maintenance, manufacturing, or business-related field preferred.

• Three (3) or more years of experience in maintenance planning, maintenance support, inventory control, administrative support, or an industrial/manufacturing environment preferred.

• Experience using Computerized Maintenance Management Systems (CMMS) preferred.

• Strong organizational, planning, and documentation skills.

• Strong attention to detail and ability to manage multiple priorities.

• Effective verbal and written communication skills.

• Proficiency with Microsoft Outlook, Word, and Excel.

• Ability to interpret and manage maintenance schedules and work orders.

• Basic mathematical skills, including the ability to work with fractions, decimals, measurements, and inventory quantities.

• Basic understanding of industrial maintenance, manufacturing processes, and maintenance terminology.

• Familiarity with maintenance inventory, spare parts management, and purchasing processes.

• Working knowledge of common mechanical, pneumatic, electrical, and maintenance-related components preferred.

• Ability to build productive working relationships with operations, maintenance personnel, vendors, and contractors.

• Ability to sit, stand, walk, bend, kneel, and move throughout the facility for extended periods.

• Ability to lift and move materials, parts, and inventory weighing up to 50 pounds without assistance.

• Ability to use or learn measuring devices such as tape measures, calipers, micrometers, scales, and similar tools.

• Ability to work safely in an industrial manufacturing environment.

• Manufacturing and warehouse environment.

• Frequent interaction with maintenance personnel, operations staff, vendors, and contractors.

• Exposure to industrial equipment, noise, and varying environmental conditions consistent with a manufacturing facility.