Operations Coordinator

Description

OBJECTIVES: Direct and coordinate facilities, fleet, equipment, and minor maintenance functions to support safe, efficient operations and compliance with Lumibility policies and applicable regulatory requirements.

Pay Rate
: $25/hour

Hours: 25 hours/week, non-exempt

Location
:
Wallingford

QUALIFICATIONS:

• High School or GED - Minimum Required
• Minimum 3-5 years of experience in facilities, fleet services and communications management and prior supervisory experience required.
• Basic knowledge of carpentry, plumbing, electrical, and general repair techniques.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent problem-solving and troubleshooting abilities.
• Ability to work independently and take initiative when necessary.
• Exceptional communication and interpersonal skills to interact with team members, vendors, and contractors.
• A high level of customer service acumen.
• Ability to communicate to all levels of staff and Clients in a clear and concise manner.
• Maintenance experience with proven technical problem-solving abilities.
• Familiarity with safety regulations and protocols in facility management and equipment operation.
• Knowledge of sustainable practices for facility management and fleet coordination.
• Must possess a valid Connecticut driver's license, have an acceptable driving history and be able to utilize your own vehicle for Lumibility business as defined by Lumibility's policy.
• Working knowledge of general office equipment and computer programs including Microsoft Word and Excel.

RESPONSIBILITIES:

1.
Facilities Management:

• Oversee the maintenance, condition, accessibility, and safety of Lumibility facilities.
• Schedule and coordinate routine inspections, preventive maintenance, and repairs for building systems, plumbing, electrical systems, and HVAC.
• Coordinate with outside vendors and contractors for repairs, renovations, and other facility services.
• Address facility concerns promptly to minimize disruption to daily operations.
• Complete monthly facility inspections and document compliance concerns, repair needs, and follow-up actions.
• Track UpKeep requests, termination-related requests, and facility access requests through completion.
• Coordinate and monitor on-site vendor technicians, respond to questions, and confirm that service work is completed as expected.
• Coordinate the purchase, installation, user setup, and training for agency equipment; maintain inventory, recommend replacements, and manage vendor relationships and consultants.

2.
Equipment Management:

• Maintain an accurate, current inventory of office equipment, machinery, and specialized tools.
• Coordinate routine maintenance, inspection, and servicing of equipment to support safe and reliable operation.
• Maintain service schedules to reduce breakdowns and extend equipment life.
• Recommend and initiate equipment purchases or replacements in accordance with approved budgets and purchasing procedures.

3.
Fleet Coordination:

• Manage Lumibility’s fleet, including passenger vehicles and wheelchair-accessible vehicles.
• Schedule preventive maintenance, inspections, and repairs for fleet vehicles.
• Maintain vehicle registration, insurance, inspection, and other required documentation.
• Identify and implement cost-effective practices that support fuel efficiency and control fleet-related expenses.

4.
General Maintenance and Minor Repairs:

• Perform basic maintenance and minor repair tasks within the position’s training and authorization, including minor carpentry, plumbing, painting, furniture assembly, and routine tasks such as replacing light bulbs.
• Respond promptly to ad hoc maintenance requests and communicate status and expected next steps in a timely manner.
• Assemble, disassemble, move, and install office furniture and…