Substitute Operations Coordinator Job La Grange area,Illinois USA,Administrative/Clerical

Position Title
:
District 204 Substitute Coordinator

Department
:
Main Office/Human Resources

Reports To
:
Associate Principal/Director of Human Resources

Work Year
: 10 months

Summary

Coordinates substitute assignments for all certified and para educator personnel and provides administrative assistance to the Human Resources Office and Main Office at North Campus

Essential Duties and Responsibilities

Coordinates substitute assignments for all certified teachers and those para educators requiring a substitute teacher on a daily basis.

Manages Red Rover substitute management system system and daily absence reports.

Computes all payroll information for substitute teachers

Assists in the processing and maintenance of confidential personnel files for each substitute teacher.

Interviews and recommends new substitute teachers for hire.

Compiles and maintains substitute teacher handbook.

Conducts annual new substitute teacher presentation.

Maintains teaching certificates for substitute teachers and para educators who are certified through the State Teacher Certification Board.

Prepares reports for the Teachers Retirement System.

Manages substitute plans and provides essential information for substitutes to fulfill daily duties.

Problem solves and communicates needs for substitute and para educator coverage.

Proactively fills needs based on planned future absences and contacts substitutes to fill unmet needs.

Maintains database of para educator schedules and student needs for para educator support.

Coordinates para educator assignments for extracurricular activities and events.

Communicates status updates with appropriate Main Office and Special Education staff at the close of each work day.

Assists with procedures related to hiring substitute teachers.

Supports onboarding and training of new substitutes and para educators.

Assists with logistics related to professional development and training for substitute teachers and para educators.

Coordinates submission of timesheets with Business and Human Resource offices.

Assists with organization of para educator evaluation process.

Maintains accurate records and assists in production of reports as needed.

Maintains confidentiality and professionalism.

Takes initiative to develop systems that support the needs of the organization.

Answers incoming telephone calls, directs calls to the appropriate staff member, and assists with general front office operations by providing information, greeting visitors, responding to routine inquiries, and supporting the day-to-day responsibilities of the Main Office staff.

Supervisory Responsibilities

None

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Graduation from high school supplemented by college level courses. One‑year related office experience helpful.

Language Skills

Ability to read, interpret, and explain personnel documents policies and procedures; ability to write routine reports and correspondence; and ability to speak effectively before administrators, staff, and general public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to compute hourly, daily, and contractual rates.

Reasoning Ability

Ability to interpret and apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to solve problems involving several concrete variables in standardized situations.

Other

Skills and Abilities

Personal computer and spreadsheet experience. Ability to work independently and with minimal supervision. Familiarity with Microsoft Office suite and Google Suite. Experience with substitute management systems preferred.

Physical Demands

Physical demands are representative of those that must be met by an employee to successfully…