Facilities Manager

Description

Summary:

The Facilities Manager is responsible for overseeing the maintenance, repair, safety, and overall condition of all company-owned properties and facilities. This position manages preventive maintenance, facility repairs, vendors, contractors, inspections, and improvement projects to ensure properties remain safe, functional, and well maintained.

Requirements

Essential Duties:

• Oversee the maintenance and general condition of all company-owned buildings, offices, facilities, grounds, and other assigned properties.
• Supervise the maintenance technician team and manage their work schedule.
• Conduct routine property inspections to identify maintenance needs, safety concerns, deterioration, and potential repairs before they become significant issues.
• Develop and maintain preventive maintenance schedules for company properties and building systems.
• Ensure facilities are clean, functional, safe, professional, and maintained according to company standards.
• Respond to facility emergencies and coordinate timely repairs when urgent issues arise.
• Maintain an organized system for receiving, prioritizing, tracking, and completing facility work requests.
• Coordinate maintenance activities with employees and department leaders to minimize disruption to business operations.
• Coordinate the inspection, maintenance, repair, and replacement of building systems, including:
• HVAC systems, Electrical systems, Plumbing, Roofing, Lighting, Fire and life-safety systems
• Security and access-control systems, Doors, windows, and building finishes, Parking lots, sidewalks, fencing, and exterior areas, Landscaping and irrigation systems.
• Identify recurring maintenance problems and recommend long-term solutions.
• Monitor the condition and useful life of major buildings, useful life of major building systems and assist with planning future replacements and capital expenditures.
• Identify, evaluate, and manage qualified contractors and service providers.
• Obtain competitive bids and estimates for maintenance, repairs, renovations, and facility projects when appropriate.
• Review scopes of work and ensure contractors complete work according to agreed specifications, schedules, and company expectations.
• Monitor vendor performance, quality, responsiveness, and costs.
• Verify completion of work before approving invoices for payment.
• Maintain relationships with key vendors and contractors to support timely response to facility needs.
• Assist in developing and managing the annual facilities maintenance and repair budget.
• Track facility expenses and identify opportunities to reduce costs without compromising safety, quality, or reliability.
• Review invoices, estimates, service agreements, and maintenance contracts for accuracy and appropriate pricing.
• Develop recommendations regarding repair versus replacement decisions.
• Assist leadership with forecasting major facility repairs, replacements, and capital improvement needs.

Education:

• High school diploma or equivalent required;
  Bachelor’s degree in Facilities Management, Construction Management, Business Administration, or a related field preferred.

Experience:

• Minimum of 5 years of experience in facilities management, property maintenance, construction, building operations, or a related field.
• Experience overseeing multiple properties or locations preferred.
• Working knowledge of HVAC, electrical, plumbing, general building maintenance, and construction.
• Experience managing contractors, vendors, bids, and facility projects.
• Strong organizational, problem-solving, budgeting, and communication skills.
• Ability to manage multiple priorities and respond to urgent facility needs.

Location:

Killam Development., Ltd is located Laredo, Texas; this is an in office position based at our office in Laredo, all applicants will be required to relocate, if necessary.

Skills:

Must have the following skills and/or abilities:

• Ownership & Accountability
• Planning & Organization
• Problem Solving
• Cost Management
• Vendor Management
• Initiative
• Communication

Licenses/Certifications:

Must have a current valid driver’s license and a satisfactory driving record.

Physical Requirements:

Must be able to perform the following physical activity on a frequent to…