LAB-PD.Operations and Maintenance Coordinator

What You Will Do

Operations and Maintenance Coordinator 1 within Process Maintenance & Decontamination Services Group (PMDS). Centralized coordination of Facility Service Requests (FSRs), Programmatic Maintenance Requests (PMRs), corrective and preventive maintenance activities. Supports work control processes from request intake through work package closeout, archiving, reporting, and preventive maintenance execution readiness. Ensures data accuracy across Asset Suite CMMS, Footprints, SharePoint, Micro Strategy and internal backlog tracking tools while maintaining compliance with laboratory maintenance and work authorization requirements.

• Coordinate and manage FSRs, PMRs, corrective maintenance, and preventive maintenance from intake through closeout, scheduling and coordinating with external organizations.
• Create, update and maintain work orders, backlog records and maintenance data across Asset Suite CMMS, Footprints, SharePoint and internal tracking systems.
• Perform quality assurance reviews of work packages to ensure documentation completeness, technical accuracy, required approvals and compliance with laboratory requirements.
• Support preventive maintenance program execution by assembling work packages, coordinating schedules, generating PM look‑ahead reports, and tracking execution status.
• Maintain and update preventive maintenance models, PMIDs, equipment lists, Attachment A documentation, cost codes and related technical records.
• Monitor maintenance backlogs and authorization expirations, perform backlog validation activities and coordinate planning, engineering and work execution teams to resolve issues.
• Generate maintenance performance reports and provide status updates to management and operational stakeholders.
• Process work package closeouts, ensure proper archival of records, and support document control and retrieval activities.

This position may require 24/7 coverage, including shift, weekend, and on‑call assignments. Shift and weekend assignments are at the discretion of management. Employees may be eligible for shift differential pay when assigned by their manager.

• Strategic Communication:
  Ability to professionally communicate maintenance status, work coordination requirements and schedule execution information with engineering, operations, management, internal teams and external organizations.
• Scheduling & Execution Readiness:
  Demonstrated ability to understand and support T‑Week scheduling processes, coordinate maintenance activities from planning through schedule freeze, execution and post‑work review, track work readiness, identify conflicts and support on‑time delivery.
• Technical Systems Proficiency:
  Basic knowledge or experience using computerized maintenance and work management systems (e.g., Asset Suite CMMS, Footprints, SharePoint) to create, update, track and close work orders and maintenance records with accuracy.
• Work Control & Process Knowledge:
  Understanding of maintenance workflow processes including work request intake, backlog management, work package lifecycle management, documentation control and closeout requirements.
• Maintenance Program Support:
  Working knowledge of preventive and corrective maintenance program support, coordination of work execution, documentation requirements and quality assurance of work packages.
• Business Tools & Reporting:
  Proficiency with personal computer applications and site‑licensed tools used to generate reports, track performance metrics and maintain maintenance records.
• Clearance:
  Ability to obtain a Q Clearance, which typically requires U.S. citizenship.

• Bachelor’s degree in a relevant field or equivalent combination of education and experience.
• High School Diploma (DOE Order 426.2A).

• Experience coordinating maintenance activities with multiple internal organizations and external service providers in a regulated or mission‑critical environment.
• Experience using Asset Suite CMMS, Micro Strategy, SharePoint or similar enterprise maintenance and reporting systems.
• Experience supporting T‑Week or outage‑based scheduling environments,…