Facilities Mgr

LOS ANGELES PROJECT HOMEKEYS – INTERIM HOUSING FACILITIES MANAGER ON-SITEJOB DESCRIPTION The Facilities Manager reports to the Regional Manager and is responsible for the overall maintenance and administrative duties of the physical site and supervision of entire Resident Services team.

RESPONSIBILITIES
· Work closely with the Regional Manager to maintain integrity of property within established budget.
· Over site of all maintenance projects.
· Supervise and assist in all maintenance issues including, but not limited to, electrical repairs, plumbing repairs, carpentry work, custodial work and concrete, masonry, roofing fencing and signage when needed.
· Perform touch-up painting, interior and exterior, as needed.
· Perform carpentry work, such as fitting doors, freeing windows, replacing and building shelves, sanding and refinishing floors.
· Train subordinate employees.
· Monitor all incoming after-hour emergency calls and participate as needed rotating with other RST’s.
· Be responsible for inventory control and utilization of maintenance materials.
· Keep storage/maintenance shop facilities and equipment clean and in orderly working condition.
· Schedule subordinate maintenance personnel and work order requests, adhering to maintenance priorities.
· Ensure that work orders were completed within 24 hours, unless otherwise stipulated, and all needed follow-up or scheduling is accomplished in a timely manner.
· Assist in scheduling and completing apartment inspections, including annual and turnover inspections.
· Be responsible for the refurbishing of apartments prior to resident occupancy.
· Keep accurate records regarding preventive maintenance, work orders, apartment refurbishing, annual inspections, inventories, purchase orders.
· Perform scheduled maintenance on all equipment based on the manufacturers' recommendations and operating manuals.
· Periodically inspect all units, buildings, and common areas, performing repairs and janitorial assistance as needed.
· Have knowledge regarding water and gas meter shutoffs, all apartment and fixture shutoffs, sewer cleanouts and post map of the same.
· Make sure storage areas and entrances are locked and adequate lighting in those areas is maintained as well as throughout common areas of property.
· Have constant knowledge regarding contracts and vendors, their services and goods.
· Negotiate with vendors to ensure best pricing on services and goods.
· Responsible for execution and record keeping of Preventive Maintenance Program.
· Ensure resident files and Yardi data are maintained in accordance with move in and move out regulations provided by the service provider.
· Conducts monthly site inspections and prepares report for management.
· Manage office supply inventory and work closely with Resident Services to ensure maintenance supplies are purchased in a timely manner and in accordance with the approved budget.
· Work cohesively with resident services staff to ensure vacancies turn times are met in accordance with company policy.
· Ensure work orders are processed in Yardi within established timelines.
· Assist residents at all times when requested.
· Respond to all resident complaints in a timely and professional manner
· Other duties as requested.
· Ensure residents are provided a clean, safe, and well maintained community.
· Demonstrate initiative, personal awareness, professionalism, integrity and exercise confidentiality in all areas of performance.
· Manage ongoing positive relationships with all City staff and other local representatives and social service providers.
· Must be conscious of a safe work environment.
· Assist in Resident Services Training programs.
· Must have current license and be insured to drive for company business or have reliable…