Regional Facilities Coordinator

The Regional Facilities Coordinator supports the operational effectiveness of multiple sites within designated

region. This role ensures facilities are safe, compliant, well-maintained, and operating efficiently. The

coordinator partners closely with the Regional Facilities Leader, local site managers/ teams, and external

vendors to deliver high-quality facility services and a consistent employee experienc

Facility Operations & Maintenance

+ Coordinate day-to-day facility operations across regional sites, including building maintenance,

repairs, inspections, and cleaning services.

+ Conduct routine site walk-throughs to identify maintenance needs, safety concerns, and

improvement opportunities.

+ Manage CMMS work orders, ensuring timely response, completion, and documentation.

+ Support CMMS preventive maintenance programs and ensure assets are serviced according to

schedule and on time.

Vendor & Contractor Management

+ Support vendor onboarding

+ Liaise with vendors for maintenance, repairs, landscaping, security, cleaning, waste management,

and other facility services.

+ Assist with obtaining quotes, issuing purchase orders, and monitoring vendor performance.

+ Ensure vendors follow company safety standards and comply with contractual obligations.

EHS & Sustainability Compliance

+ Support regional compliance with EHS and Sustainability and building regulations.

+ Assist in coordinating safety audits, fire drills, inspections, and compliance-related documentation.

+ Ensure facilities meet internal standards for cleanliness, accessibility, and workplace safety.

Space & Workplace Management

+ Assist with space planning, desk layouts, moves/adds/changes, and occupancy tracking utilising

company systems.

+ Coordinate meeting room setups, ergonomic assessments, and workplace experience improvements.

+ Help ensure the physical environment supports productivity and employee well-being.

Budget & Procurement Support

+ Track facility expenses, submit invoices, and support budget forecasting.

+ Help manage regional procurement of supplies, equipment, and facility services.

+ Maintain accurate records of maintenance logs, vendor contracts, and facility assets.

Project Coordination

+ Support facility-related projects such as refurbishments, upgrades, relocations, systems and

installations.

+ Coordinate timelines, communication, and on-site activity to minimize business disruption.

+ Provide project status updates to the Regional Facilities Leader and site leadership.

Communication & Stakeholder Support

+ Serve as the point of contact for facility-related requests and escalations in the region.

+ Communicate maintenance updates, building notices, and changes impacting employees.

+ Build strong relationships with site leaders, security teams, and workplace partners.

Policies and procedures

+ Support and develop Facilities documentation and procedure for the region

Out of hours Support

+ To participate in a scheduled on-call rota (1 week in
5) to provide out-of-hours support, responding

to emergency Security and maintenance issues in a timely manner.

+ Attending site to diagnose and resolve faults or coordinate appropriate response, ensuring minimal disruption to operations through effective incident management.

#LI-MB1

#LI - Hybrid

+ Experience in facilities coordination, maintenance support, property management, or a related field

with minimum of 5 years' experience.

+ Strong organizational and time-management skills with the ability to manage multiple sites.

+ Excellent communication and customer service skills.

+ Working knowledge of building systems (HVAC, electrical, plumbing) is a plus.

+ Ability to interpret and follow regulatory, safety, and compliance guidelines.

+ Proficiency with CMMS work order systems (Brightly Asset Essentials), Microsoft 365, and basic

reporting tools.

+ Valid driver's license and willingness to travel within the region

Ideal candidate to be located near our UL Labs in Auburn Hills, Chicago or Plano.

What we offer:

+ Total Rewards:  We understand compensation is an important factor as you consider the next step in your career . The estimated salary range for this position is $60,000 to $72,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 5% of the base salary.

This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours).

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A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into…