Administrative Assistant; Confidential Job Lyons area,Illinois USA,Administrative/Clerical

Position: Administrative Assistant (Confidential Employee)
Position Type:
Secretarial/Clerical

Date Posted:
3/3/2026

Location:
General George S. Patton School
(High-Needs School)

District:
General George S. Patton School District #133
Position:
Administrative Assistant (Confidential Employee) Reports To:
Principal or Designee

Qualifications:

High school diploma or GED required;
Associate's degree or college coursework preferred
Minimum of 2 years of administrative or office experience; experience in a school setting preferred
Experience with Powerschool and Infinite Visions preferred
Demonstrated capacity to maintain confidentiality, professionalism, and positive relationships
Ability to interact respectfully with students, staff, and families

Position Overview:

The Administrative Assistant - Front Desk serves as the first point of contact for students, families, and visitors at the elementary school. This role supports the daily operations of the front office while providing direct administrative support to the principal and assistant principal. Key responsibilities include managing communication, maintaining calendars, assisting with registration and student records, drafting correspondence, creating flyers, and supporting event coordination.

Key Responsibilities:

Greet and assist students, staff, parents, and visitors in a professional and welcoming manner
Answer and route incoming calls and emails promptly and courteously
Maintain confidentiality and a positive office environment
Monitor visitor check-in and ensure building security protocols are followed
Draft and format professional correspondence, memos, and school-wide communications
Maintain and manage the principal's and assistant principal's calendars, including scheduling meetings, appointments, and deadlines
Organize, maintain, and retrieve documents and records as needed
Prepare reports, agendas, and meeting materials
Create flyers, newsletters, announcements, and other materials to communicate school events and updates
Draft newsletters, family communication messages, staff updates, and internal memos
Maintain confidential records and assist with compliance, reporting, and school wide documentation
Assist in maintaining the school's website and/or social media platforms with relevant and timely content
Coordinate distribution of printed and digital communications to staff and families
Assist with planning and organizing school-wide events, assemblies, family nights, and other special programs
Coordinate logistics for events including room set-up, supplies, communication, and guest coordination
Maintain event timelines and ensure all details are addressed
Lead logistics for testing windows, volunteer events, and other building level initiatives
Complete student registration and enrollment processes, including data entry and documentation
Maintain accurate and confidential student files (electronic and paper) and inquiries in accordance with district and state guidelines
Update student information as needed and support with reporting and audits related to enrollment
Compiles and submits a variety of daily, weekly, monthly, and year-end reports as required.
Manage purchase orders and authorizations
Administer first aid and CPR during times of emergencies
Inventories, orders and stocks supplies for building and staff. Inputs orders and coordinates with vendors for timely delivery
Process mail, delivers, and school forms
All other duties as assigned by Administration

Salary: $50,000

Skills and Abilities

Excellent written and verbal communication skills
Strong organizational and time management abilities
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace
Ability to create professional and visually appealing flyers and documents
Friendly, approachable, and dependable with a customer service mindset
Ability to maintain confidentiality and handle sensitive information
Self-motivated and able to work independently as well as part of a team


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