Human Resource Generalist

JOB TITLE: Human Resources Generalist

REPORTS TO: Human Resources Director

SUPERVISES: N/A

DEPARTMENT: Human Resources

JOB STATUS: Full-Time, 12-Month Position

FLSA STATUS: Non-Exempt

PAY RATE: $50,000.00 - $70,000.00 Annual Salary

The Human Resources Generalist executes the daily operational and administrative functions of the Human Resources (HR) department for the District's certified and non-certified staff. This role ensures compliance with the Illinois School Code and state and federal labor laws while managing complex cycles of recruitment, retention, terminations, and District-wide systems maintenance. Given the regulatory nature of this role, a high level of attention to detail and accuracy is a core expectation for all job functions.

• Front-Facing Support:
  Welcomes and directs visitors and staff; manages departmental phone inquiries and scheduling.
• Full-Cycle Recruitment:
  Manages vacancy postings, applicant screening, and interview coordination.
• Background Screening:
  Administers the mandated Employment History Review (EHR) process, fingerprint-based background checks, and ISBE sexual misconduct disclosures.
• Onboarding & Induction:
  Supports comprehensive new hire orientations and ensures all legal, medical, and District-specific paperwork is completed.
• Student Teacher Placements:
  Coordinates with universities for student teacher intake and ensures all background clearances are verified.
• Pension Administration:
  Facilitates accurate enrollment and reporting for the Teachers' Retirement System (TRS) and the Illinois Municipal Retirement Fund (IMRF).
• Health & Welfare Administration:
  Supports benefits enrollment (Medical, Dental, Vision), open enrollment cycles, and qualifying life event changes. Collaborates with the Business Office on benefits deduction updates.
• Leave Compliance:
  Administers all leave requests using specialized compliance tools and logs absences. Collaborates with the Business Office on compensation and benefit continuations.
• Retirement Lifecycle Support:
  Processes retirement agreements and collaborates with the Business Office on retirement compensation benefits.
• Offboarding:
  Supports the separation process, including asset retrieval (badges/keys) and COBRA notifications. Collaborates with the Business Office on final compensation.
• HRIS & Student Data Management:
  Maintains high-level data integrity within Employee Information Systems (Infinite Visions, Frontline, Evalu Wise, etc.) and Student Information Systems (Infinite Campus). Oversees the annual systems "rollover" (PTO resets, extra-duty auditing, etc.).
• State & Federal Reporting:
  Prepares mandated state data (EIS, IWAS surveys, EEO-5) and corrects data via the ISBE Data Quality Dashboard.
• Training & Evaluation Compliance:
  Tracks completion of state-mandated trainings and maintains the staff evaluation platform.
• Team Building & Staff Appreciation:
  Provides support for District-wide team-building activities, recognition programs, and large-scale staff events.
• Union Liaison:
  Supports the HR Director in communications with three bargaining units and maintains/updates official seniority lists.
• Position Control:
  Monitors the District's position controls to ensure all hires and transfers align with approved staffing levels.
• File & Risk Governance:
  Maintains and audits personnel and medical files (HIPAA/FMLA/ADA compliance); facilitates Workers' Compensation intake and OSHA log maintenance.
• Unemployment Management:
  Monitors and responds to IDES unemployment claims and fact-finding inquiries.
• Fiscal Administration:
  Processes department purchase orders and requisitions, ensuring proper coding and approvals for supplies and services.
• Information Management:
  Collects and synthesizes data from various sources to prepare summaries, research findings, and reports for projects or inquiries.
• Professional Development:
  Participates in professional development opportunities as necessary.
• Attendance:
  Attends work as scheduled and arrives in a timely manner.
• Performs other related duties as assigned.

• Technical Expertise:
  Mastery of Infinite Visions, Infinite Campus, and Frontline; proficient in Google Suite.
• Regulatory Knowledge:
  Deep understanding of the Illinois School Code and HR standards.
• Interpersonal:
  Strong conflict-resolution, negotiation, and "people-first" service skills.
• Discretion:
  Proven ability to handle sensitive personnel matters with absolute confidentiality.

• Education:
  
  High school diploma required;
  Bachelor's degree in HR, Business, or related field preferred.
• Experience:
  
  Minimum of one year of HR experience, preferably in an Illinois public school setting.
• Certification: SHRM-CP or PHR is a plus.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to access and navigate each of the District's seven facilities.