Maintenance Planning Coordinator

Overview

Madison - New Jersey - United States of America

As a CBRE Maintenance Planning Coordinator, you will play a key role in keeping building operations running smoothly by supporting our engineering and facilities teams. In this position, you’ll work closely with technicians, vendors, and subcontractors to ensure maintenance activities are executed safely, efficiently, and on schedule.

You will manage and prioritize the daily workflow for a team of facilities technicians and engineers—coordinating assignments, dispatching resources, and overseeing progress throughout the building. As the lead for the computerized maintenance management system (CMMS), you will ensure work orders are properly created, tracked, and completed.

This is a Monday–Friday, 7:00 AM–3:30 PM role.

This position is part of our Engineering & Technical Services function, which is responsible for supporting, maintaining, and repairing building equipment and critical systems to provide reliable, high-quality facility experience.

• Support Critical Facility Manager with maintenance and asset planning
• Manage work orders, preventative maintenance schedules, and asset records
• Coordinate technicians and engineers daily work
• Maintain 52-week maintenance plans and lifecycle maintenance data
• Track service reports, documentation, and asset updates
• Promote safety culture and report hazards, near misses, and incidents
• Maintain tenant billback logs
• Determine that work is complete, equipment is fully functional and client space is in prime working condition. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

• High School Diploma or GED with up to 2 years of job-related experience. In lieu of a diploma, a combination of experience and education will be considered.
• Meet the physical requirements of this role including stooping, standing, walking, climbing stairs/ladders, and the ability to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Working knowledge of a computerized work order system would be beneficial.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

• Benefits start 1st of the month:
  Medical, dental vision, PTO, 401k, etc.
• Internal advancement available after 6 month mark
• Competitive Pay

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the position is $25.50 per hour and the maximum salary for the position is $30.50 per hour. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible…