Maintenance Manager

Position Summary

Lark at Kohl, Madison, Wisconsin, United States.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.

Scion is paving a path in student living and the Facilities Manager is a keystone team member in the execution of our vision. This position ensures the safety and functionality of the property’s buildings and equipment and ensures optimal service is carried out by the onsite Facilities team and any third‑party vendors.

• FLSA Status Exempt
• Discretionary annual bonus
• Paid Time Off + Floating Holidays
• Health Insurance
• Vision Insurance
• 401k Matching

• Manage all building services and preventative maintenance programs to the best of industry practices, the Scion’s Standard Operating Procedures, and in compliance with the State/Federal Gov./OSHA’s Codes/regulations.
• Manage the day‑to‑day operations including heating, ventilating, air conditioning (HVAC), plumbing and piping, fire protection, and general building maintenance and troubleshooting, building automation systems and building maintenance.
• Monitor systems and provide diagnostics, preventative maintenance, annual testing, permitting, certification for all major building systems including chilled water systems with fan coil units, air handling units with outside condensers including rooftop units (RTU), building stationary boilers, hot & cold water distribution systems, electrical distribution systems, generators, UPS, elevators and lifts, parking structure ventilation/drainage, and exterior roofing and siding materials (shingled/tarred roof, TPO membrane, EIFS, brick, vinyl, & cementitious sideboard, ACP, curtain walls, insulated glass units).
• Operate and manage all life safety systems including fire pumps, fire alarm monitoring panels, dry/wet sprinkler systems, visual and audible alarms, back flow prev enters, smoke detectors, CO2 sensors/alarms, fire extinguishers, emergency lighting, means of egress.
• Prioritize and schedule maintenance work, assuring quality of work consistent with Scion’s standards.
• Manage the Facilities Technicians to ensure all service requests are completed within Scion standards and are appropriately and accurately documented.
• Review completed work to verify conformance to standards or repair where necessary.
• Ensure all emergency, routine maintenance/repairs are carried out in a timely and professional manner.
• Ensure all preventive maintenance is conducted in a timely and professional manner.
• Respond promptly and effectively to all safety/risk‑management‑related issues.
• Review completed work orders for accuracy of labor hours and materials’ cost, and track recurring equipment failures.
• Conduct regular inspection tours of buildings, interior common areas and the exterior of the property, equipment and surrounding grounds for deficiencies, potential safety, health, or code problems.
• Prepare written reports summarizing findings and advise other building users as appropriate.
• Provide recommendations for dealing with problems noticed in the building or its systems.
• Oversee and supervise “Turn” preparation, including inspection of vacated units, making appropriate repairs and charges, and ensuring completion in a timely manner.
• Inspect vacant units after repairs and maintenance to determine quality of work performed and readiness for tenancy.
• Manage the maintenance spare parts and tools inventory, determine stocking levels, and work directly with the General Manager to maintain inventory of parts, tools and supplies.
• Maintain shop appearance and all mechanical, supply, electrical and storage facilities.
• Ensure proper maintenance of equipment to ensure warranty compliance and extended useful life.
• Oversee all other contracted work in the building, obtaining bids and negotiating prices with vendors and contractors, as approved by the General Manager, Regional Manager or the Regional Facility Manager.
• Coordinate deliveries, schedules, and performance of all facility‑related services and work.
• Ensure proper safety procedures are followed, personal protective equipment is used, and health & safety policies are enforced.
• Manage process…