Facilities and Event Assistant

Job No: 512067
Division/Organization: Community Partners
Department: Madison Museum of Contemporary Art
Job Type: Local Work Study Student Jobs
Remote Eligbility: Not Remote
Location: Madison Museum of Contemporary Art
Salary/Wage Range or Lump Sum: $
Job Categories: Critical Thinking/Problem Solving, Teamwork/Collaboration, Performing and Visual Arts, Nonprofit/Community-Based Organization, Hospitality, Facilities and Landscaping, Local Work-Study Required Student Jobs, Honoring Context and Culture

Anticipated

Start Date:

TBD

Remote Work Eligibility Detail: Not Remote

Anticipated Hours Per Week: Minimum: 4 Maximum:10

Schedule: Hours will vary based on student availability and events scheduled

Salary/Wage Range/Lump Sum: Minimum: $17.00 Maximum:$17.50

Number of Positions: 4

• High school diploma or equivalent preferred.
• Experience in facilities maintenance, landscaping, or custodial services strongly preferred.

• Ability to lift up to 50 pounds and regularly squat, kneel, climb ladders, and reach overhead.
• Comfortable working independently and taking initiative.
• Strong communication skills and ability to interact professionally with vendors, staff, and volunteers.
• Familiarity with museum or gallery environments, or similar security-sensitive settings, preferred.

• Maintain the rooftop sculpture garden, including weeding, watering, seasonal planting, and cleanup.
• Perform light maintenance of outdoor sculptures and hardscape, such as dusting, sweeping, surface cleaning, and gravel care.
• Assist in arranging rooftop furniture and event readiness, including basic setup and takedown as needed.
• Regularly survey and address lounge maintenance needs.

• Replace light bulbs, conduct basic repairs, and perform general upkeep of museum spaces.
• Pressure wash outdoor walkways, maintain interior and exterior cleanliness, and remove snow/ice as needed.
• Assist with event setup and takedown, including tables, chairs, signage, and basic AV support when requested.
• Monitor inventory of maintenance and cleaning supplies and communicate resupply needs to the Facilities Coordinator.
• Assist with joint facilities and curatorial projects including light construction, painting, and other projects as assigned.

• Complete weekly facility walkthroughs using a standardized checklist to identify building or systems issues.
• Report maintenance or safety concerns proactively and propose remedies.
• Support general safety and emergency readiness by checking signage, lighting, and access points.

• Manage daily shipping and receiving operations at the loading dock, including coordinating inbound and outbound deliveries and ensuring materials are handled safely and efficiently.
• Receive, inspect, organize, and distribute incoming shipments while maintaining accurate records and coordinating with vendors, carriers, and internal departments.

• Monitor contractors and vendors working in sensitive security or artwork-adjacent areas.
• Ensure adherence to museum safety protocols and communicate expectations clearly.
• Confirm vendor activities align with contract terms and museum standards.

• Respond to minor custodial needs when housekeeping staff are unavailable.
• Support seasonal transitions including winterization and summer opening of rooftop areas.

Lift up to 50 lbs, will need to be able to bend, twist, lift, stand, or sit frequently

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.