Facilities Manager

Job Overview

The Facilities Manager is responsible for planning, managing, and overseeing Unity Environmental University's physical assets to ensure a safe, sustainable, functional, and welcoming environment in support of the institution's mission. The role oversees facilities operations, capital improvement planning, fleet management, third‑party service providers, compliance, and maintenance projects across university‑owned and leased properties.

• Execute facilities priorities established by university leadership and support effective stewardship of university‑owned and leased physical assets.
• Maintain a safe, functional, sustainable, and welcoming environment for students, employees, and visitors.
• Oversee day‑to‑day facilities operations across all university locations and ensure timely resolution of facility‑related issues.
• Conduct routine facility assessments and recommend maintenance, repair, and improvement projects.
• Maintain accountability for institutional facilities assets, including work order systems, asset inventories, key and access control systems, fleet resources, equipment records, and facilities documentation.
• Coordinate facilities‑related purchasing activities, including procurement planning, purchase requisitions, purchase orders, vendor onboarding, invoice review, and contract administration in accordance with institutional policies.
• Maintain accurate records related to facilities, equipment, fleet assets, inspections, warranties, and service contracts.

• Develop project scopes, schedules, budgets, and implementation plans for capital improvement, renovation, and maintenance projects.
• Manage the design, bidding, contractor selection, execution, and close‑out phases of assigned projects.
• Coordinate architects, engineers, contractors, landlords, property managers, and vendors to ensure projects are completed safely, on time, and within budget.
• Provide recommendations regarding facility improvements, deferred maintenance priorities, and capital investment needs.
• Monitor project performance and provide regular progress updates to leadership.

• Manage relationships with third‑party facilities service providers, including property management companies, maintenance contractors, landscaping services, snow removal vendors, waste management providers, security contractors, and specialized trades.
• Develop scopes of work and obtain competitive proposals as appropriate.
• Monitor contractor performance and ensure compliance with contractual obligations and service expectations.
• Review vendor invoices and validate completed work prior to payment approval.

• Ensure facility inspections, testing, certifications, permits, and regulatory requirements are completed and documented in accordance with applicable laws, codes, and industry standards.
• Oversee fire alarm, life safety, environmental, and building systems inspection schedules and corrective action follow‑up.
• Maintain documentation required for regulatory compliance and institutional risk management.
• Coordinate with local emergency management agencies, fire departments, inspectors, and other regulatory authorities as required.
• Serve as a member of the university's Emergency Response Team and assist with emergency preparedness planning, drills, and response activities.

• Assist in the development of annual facilities operating and capital budgets.
• Monitor expenditures and ensure resources are utilized effectively and in alignment with approved budgets.
• Identify opportunities for cost savings, operational efficiencies, and asset optimization.
• Track facilities‑related expenditures and prepare reports as requested by leadership.

• Oversee university fleet operations, including vehicle maintenance, inspections, registrations, utilization tracking, replacement planning, and vendor coordination.
• Ensure vehicles are maintained in a safe and operational condition.
• Develop recommendations regarding fleet replacement schedules and lifecycle management.

• May supervise…