Administrative Assistant

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* Employment Type:

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* Full time

** Shift:*
* Day Shift

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* Description:

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* ** Why Choose Loyola Medicine*
* + Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, qua ternary care system based in Chicago's western suburbs. Loyola Medicine Transport is based at Loyola University Medical Center and is part of a three-hospital system including Loyola University Medical Center (https://(Use the "Apply for this Job" box below).) , Gottlieb Memorial Hospital (https://) , and Mac Neal Hospital (https://) .  

** What we offer*
* + Tuition reimbursement for all full and part-time colleagues effective first day of employment 

+ Benefits day one (Including: Medical, Dental, Vision, PTO, Life, STD/LTD, etc.) 

+ Retirement savings account with employer match 

+ Generous paid time off program + 7 paid holidays 

+ No mandatory overtime 

+ Employee referral incentive program 

+ Daily Pay! Work today/Get paid today 

+ Competitive Shift Differentials 

+ Colleague well-being resources 

+ On Site Fitness Center (Gottlieb Memorial Hospital & Loyola University Medical Center) 

+ Childcare Employee Discount at Gottlieb's Child Development Center 

** Job Summary*
* + Provides administrative support to the Executive Leadership Team Member. Includes such responsibilities as maintaining executive calendar, setting up meetings for executives, presentation preparation, and coordinating preparation of paperwork and reports.

** Essential Functions*
* + Provides support to the Office of the General Counsel, helping various attorneys manage workflows, schedules and documentation efficiently. Serves as a key administrative partner to the legal department in a fast-paced environment with competing deadlines and strategic priorities, coordinating communications, and providing reliable day-to-day operational support.

+ Compiles data analytics that track attorney productivity.

+ Triages essential legal issues to the appropriate attorney or compliance personnel in a timely manner.

+ Reserves conference rooms, as needed.

+ Composes/prepares correspondence and reports (often of a confidential and time sensitive nature) accurately and in specified time frames. Assists with processing subpoenas received for subsequent treater depositions and other litigation related activity or other record requests.

+ Performs data entry, keeps statistical records, manages department database and prepares summary reports of the information. Opens and prepares new matter files. Closes, organizes and files or archives matters as directed. Retrieves closed matters from department closed files or storage site.

+ Opens billing matters for legal issues being handled by outside counsel and communicates with outside legal counsel as needed.

+ Provides administrative coordination and support for the Board of Directors Meetings. Administers the Board of Directors database to ensure accuracy, confidentiality and efficient use of its contents. Files Corporate Annual Reports with the Secretary of State. Manage confidential information according to established protocol and regulatory compliance regulations. Exercises sound judgment in handling confidential information on a daily basis.

+ Assists with routing agreements for legal review and tracking agreements in the Contracts Management System. Assists with training departmental clients on contract routing and Icertis reviews.

** Minimum Qualifications*
* + Administrative or technical background acquired through completion of 2-3 years of college

+ 6-10 years of previous job-related experience

** Compensation:*
* Pay Range: $26.83- $41.59 per hour

_Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles._

** Benefits:*
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** Our Commitment*
* Rooted in our Mission and Core…