Medical Education Coord

Employment Opportunities Designed to Help Us Collaborate in Creation!

Job Title:

MEDICAL EDUCATION COORD

Position Number: 8150182

Work Modality:
Fully In-Person

Job Category:
University Staff

Job Type: Full-Time

FLSA Status:
Non-Exempt

Campus:
Maywood-Health Sciences Campus

Department Name: EDUCATIONAL AFFAIRS

Location Code: 06413A

Funding:
Not split or fully grant funded

• Responsible for the function as the first-contact liaison to students, faculty, residents, community faculty, affiliated sites, and school administration for any issues or questions relating to the course/clerkship.
• Organize course/clerkship activities at affiliated sites by regular communication with site directors and coordinators.
• Provide primary support for the course/clerkship director in matters relating to the course/clerkship.
• Draft course/clerkship policies for director’s approval and ensure they are in sync with department and school policies.
• Prepare and update course/clerkship materials using a variety of formats and coordinate distribution to students.
• Know how to use, populate, and maintain student grading system/other database systems.
• Organize and prioritize necessary tasks, initiate changes, and resolve issues as they arise.
• Understand the curricular goals, policies, procedures, and standards of the core course/clerkship, department, and medical school; and interpret and enforce for students and faculty.
• Coordinate and schedule online exams and OSCEs; proctor exams.
• Prepare, organize, and distribute a variety of schedules; contact faculty to confirm participation.
• Participate in the grading process, collect grades, and prepare final grades for submission.
• Monitor and ensure completeness of the student and faculty evaluation process; maintain complete and accurate student files.
• Monitor student logs for completeness of patient types; communicate with students, course/clerkship director, and deans concerning incomplete logs.
• Understand the major responsibilities of other interacting departments (i.e., student affairs, educational affairs, clinical skills center, registration & records) and comply with expectations, deadlines, and processes established by those relevant to their work.
• Participate in or conduct the course/clerkship orientation.
• Know the medical school calendar and courses offered.
• Maintain website in cooperation with course/clerkship director.
• Gather and prepare summative evaluation information for course/clerkship director’s review; submit to Office of Student Affairs for preparing dean’s letter.
• Prepare letters of recommendation for course/clerkship director and department faculty.
• Support the core course/clerkship interest group.
• Assist in development and preparation of reports, such as annual surveys, LCME self-study, and miscellaneous reports as requested.
• Be knowledgeable about and in compliance with testing/proctoring policy of NBME; administer NBME exam.
• Coordinate and attend faculty retreats, faculty development sessions, and other meetings and functions.
• Schedule and coordinate meetings and conference calls.
• Provide support for other pre-clinical and clinical courses as needed.
• Remain informed about current academic trends.
• Participate in institutional, departmental, community, or national meetings as ongoing professional development.
• Perform related duties as assigned.

• Required:
  
  Associates Degree OR equivalent training acquired via work experience or education
• Preferred:
  Bachelors Degree
• Specify Degree(s):
  Education, general, business, or related field
• Required Experience:
  
  1-5 years of previous job-related experience
• Details:
  Experience in higher education preferred

• Ability to follow oral and written instructions and established procedures.
• Ability to perform basic filing, office procedures and word processing.
• Ability to maintain accuracy and consistency.
• Ability to communicate verbally.
• Ability to finish tasks in a timely manner.
• Ability to maintain confidentiality.
• Ability to compose letters and memorandums.
• Ability to deal calmly and courteously with people.
• Ability to deal with stressful situations.
• Ability to analyze and interpret data.
• Ability to function independently and manage own time and work tasks.
• Ability to work as an effective team member.
• Ability to organize workflow.
• Ability to work on routine job with interpersonal contact skill.
• Ability to interact with internal and external constituents.

Proficiency with Microsoft Word, PowerPoint, Excel, Access, Basic Keyboarding Skills, Adobe Acrobat, and multiple Loyola portal applications.

None

None

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