Office Administrator - UniFirst

We are seeking an Office Administrator to provide administrative, financial, and HR support that keeps our location running smoothly day to day. This is a versatile, high-visibility role that blends operational responsibilities such as payroll support, accounts receivable, purchasing card management, and financial transactions with people-focused work, including new hire onboarding, employee record-keeping, and separation processing.

In this role, you will exercise sound judgment and attention to detail to manage multiple priorities at once, serve as a dependable resource for employees, hiring managers, and leadership, and help ensure accuracy and compliance across a wide range of administrative and financial processes. As a key point of contact for both new and current employees, you will play an important role in supporting a positive, well-organized workplace experience.

• Process employee separations, including termination documentation and required system updates.
• Support payroll activities, ensuring accuracy and policy compliance.
• Complete financial and administrative transactions in a timely manner, including vouchering and cash receipts.
• Monitor AR metrics and develop strategies to improve collections and reduce outstanding balances.
• Evaluate prospective customers in accordance with established AR and credit assessment guidelines.
• Manage the Purchasing Card (P-Card) program, including reconciliation, compliance, and reporting.
• Maintain employee personnel records and update job-related information in HR systems.
• Process employee compensation changes, including bonuses, incentives, and other supplemental payments.
• Prepare and distribute business correspondence, reports, and presentations as needed.

• Administer new hire onboarding, including pre-employment screening and employment documentation.
• Track new hire paperwork through to completion and reach out to new hires who are not making sufficient progress.
• Keep new hires informed before their start date, providing task updates, first-day details, and acting as their point of contact.
• Deliver a welcoming and informative day-one experience including; leading Uni First’s orientation presentation, informing new hires of benefit options and deadlines, and ensuring they are set up with all necessary tools and resources.

• Supervise, coach, and direct office personnel to ensure operational efficiency and adherence to company standards.

• Provide administrative and operational support to the Location Manager and other location leadership team members.
• Serve as a primary resource and liaison for employees regarding corporate programs, policies, and processes.
• Support sales business growth efforts through effective coordination and administrative assistance.
• Coordinate and facilitate corporate programs and communications at the local level.
• Build and maintain positive relationships through effective communication with internal and external customers.

• Two-year degree from an accredited college or university or two-four years related experience and/or training; or equivalent combination of education and experience.
• Ability to write reports and business correspondence.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to operate computer systems and learn standard software programs, including Microsoft Word, Excel, PowerPoint, and Access, as well as the ABS/AMS client used to manage the customer support database.
• Strong ability to communicate and present…