SOMA - Temporary Event Assistant

Description Position Overview

We are seeking a reliable and detail-oriented Temporary Event Assistant to support the coordination and execution of a multi-day event. This role is hands-on and fast-paced, requiring flexibility, organization, and a proactive approach to ensuring event operations run smoothly.

• Assist with event setup and breakdown, including preparation of coffee stations and general event areas
• Prepare, restock, and maintain coffee service throughout the day
• Assemble, replenish, and distribute snack baskets
• Support breakfast and lunch service by setting up, distributing meals, and cleaning up afterward
• Monitor and restock beverages regularly to ensure consistent availability
• Alphabetize and organize place cards for attendees
• Assist with setup and coordination for the awards dinner
• Distribute place cards during the awards dinner event
• Prepare and assemble script binders as needed
• Assist with organizing and lining up students for event activities
• Distribute reader cards prior to commencement ceremonies
• Assist with preparing white coats
• Assist with distributing white coats
• Other duties as assigned

• Strong organizational and multitasking skills
• Ability to work on your feet for extended periods
• Reliable, punctual, and able to follow directions
• Positive attitude and willingness to assist where needed
• Previous event or hospitality experience is a plus, but not required

• Ability to lift and carry light to moderate to heavy items
• Comfortable standing, walking, and performing active tasks throughout the day

• Must be available for the full duration of scheduled event days
• One event day will require extended hours until approximately 9:00 PM