Maintenance Planner Scheduler

The Position:

The Maintenance Planner/Scheduler is responsible for the effective planning, coordination, scheduling, and follow-up of maintenance activities throughout the facility. This position serves as a key liaison between the Maintenance and Production departments to ensure maintenance work is properly prioritized, planned, scheduled, and completed in a timely and cost-effective manner.

The Planner/Scheduler develops daily, weekly, and long-term maintenance schedules; plans preventive and predictive maintenance activities; prepares and maintains work orders; coordinates materials, parts, tools, manpower, and equipment; and monitors work completion and maintenance performance.

Safety, equipment reliability, production requirements, cost control, and efficient use of maintenance resources are primary considerations in all planning and scheduling activities.

• Receive and review maintenance work requests from Production and other requesting departments.
• Review each work request to ensure the scope of work is clearly defined, the priority is appropriate, lead time is realistic, costs and coding are accurate, and proper authorization has been obtained.
• Create and maintain complete and accurate work orders for approved maintenance work. All non-emergency maintenance work orders will be processed through the Maintenance Planner/Scheduler.
• Review unplanned work orders and determine the most effective method for completing the work, consulting with the Maintenance Manager when necessary.
• Obtain and review blueprints, drawings, equipment manuals, job history, procedures, and other technical information necessary to properly plan work.
• Define the sequence of work steps and identify required manpower, skill requirements, estimated labor hours, special tools, equipment, materials, and safety requirements.
• Identify and obtain required parts and materials and document material requirements on the work order.
• Develop accurate estimates for direct labor, materials, and total job costs.
• Maintain accurate work-order history and ensure appropriate documentation is retained.

• Develop and maintain daily, weekly, and long-term maintenance schedules.
• Maintain an organized backlog of maintenance work orders, including ready-to-schedule, on-hold, and delayed work.
• Ensure appropriate delay codes and status information are maintained on work orders.
• Maintain a thorough understanding of preventive and predictive maintenance workload and requirements when developing schedules.
• Develop maintenance schedules that balance available manpower, technician skills, production requirements, preventive maintenance requirements, and previously scheduled work.
• Work closely with the Maintenance Manager, Supervisors, Lead persons, Technicians, Production, and other departments to allocate resources and coordinate schedules.
• Identify required skills and manpower for scheduled work and communicate resource requirements to Maintenance leadership.
• Finalize the Maintenance Work Schedule and Preventive Maintenance Schedule by Thursday at 1:00 p.m., ensuring scheduled work is balanced with available manpower and provides a productive workload.
• Participate in plant scheduling meetings and assist in negotiating equipment downtime windows for preventive and corrective maintenance.
• Communicate schedule changes, delays, or work that cannot be completed within the required timeframe to the appropriate department management and requester.
• Track scheduled work and follow up on overdue, incomplete, or carried-over work orders.

• Plan preventive and predictive maintenance activities based on equipment requirements, manufacturer recommendations, maintenance intervals, equipment history, and established programs.
• Ensure preventive maintenance work is incorporated into maintenance schedules and completed within required time frames.
• Monitor PM workload and identify scheduling conflicts or resource constraints.
• Assist in evaluating and improving preventive and predictive maintenance programs.
• Maintain a ready package of planned work orders requiring equipment shutdown so work can be performed during unscheduled equipment downtime when appropriate.
• Review and update unscheduled-shutdown work packages on a weekly basis.
• Identify opportunities to improve equipment reliability and reduce emergency and reactive maintenance.

• Verify the availability of all required parts,…