Human Resources Assistant; Part-Time

Position: Human Resources Assistant (Part-Time, 25 hours per week)
Do you enjoy a mix of performing administrative tasks and working directly with employees to explain benefits information and help resolve problems? Do you have a keen eye for detail to ensure employee data is accurate? If so, then join our small department as we provide valuable resources and support to our staff of 140 employees at the Mount Prospect Public Library.

HR benefit experience is  any given week you may be meeting with new hires to conduct new hire orientation, updating accrual balances, and processing invoices from our benefit vendors. If you’re able to work 5 hours per day for a total of 25 hours per week with a customer-focused attitude and the ability to maintain confidentiality, consider joining our team.

SCHEDULE:

25 hours per week; 5 hours per day, Monday through Friday BENEFITS:

Paid time off (vacation, sick, holiday, and birthday)
Dental, life, and pet insurance

Illinois Municipal Retirement Fund (IMRF) participation
457 retirement savings plan SALARY: $21 to $24 per hour, depending on qualificationsPURPOSEUnder the direct supervision of the Human Resources Manager, the Human Resources Assistant is responsible for coordinating employee benefit administration, the processing of timekeeping records, and supporting the human resources operations. The position has extensive verbal and written contact with all staff, including supervisors, managers, department heads, and administration.

SUMMARY OF DUTIES:

This position comprises the following essential duties:

Benefits administrative support (approx. 35%)Processing timekeeping records and system updates (approx. 25%)HRIS data entry/maintenance/report generation (approx. 25%)Other non-essential job duties include providing administrative support to the department and completing special projects.

JOB RESPONSIBILITIES Benefit administration

Conducts new employee orientation and training

Coordinates the administration of various employee benefit programs (enrollment and participant changes) including medical, dental, financial, retirement, among others

Processes invoices related to benefit products and benefit providers

Coordinates the open enrollment process for related benefits and eligible staff

Inputs information related to employee benefit elections into the HRIS for appropriate payroll processing

Conducts benefit-related events (i.e., Benefit Fair) as needed to promote participation and/or to educate staff

Ensures proper documentation for all benefit-qualifying events (dependent audit, etc.)Interprets benefit-related policies and procedures for staff and/or supervisors

Listens to staff benefit concerns, resolves and/or refers issue to HR Manager if needed

Maintains accurate reports of benefit participants (employee census, etc.)Maintains contact with human resource department staff for the Village of Mount Prospect regarding common benefits and completing necessary reports and/or documents as needed

Maintains and updates records related to ACA compliance and Form 1095 distribution

Prepares and distributes legally required benefit notices to eligible individuals (COBRA, Retiree Medical offering, etc.)Compiles benefit related expense or cost information as requested

Proactively distributes benefits information to staff, including education as needed

Recommends new benefit offerings and/or suggests plan design changes

Timekeeping processes

Assists supervisors and staff with timekeeping questions, processes, and procedures

Updates accrual data (comp time, etc.) and resolves issues related to accurate accrual records

Assists other library staff to resolve any timekeeping issues related to processing payroll, as needed

May provide training to library staff on their ESS (Employee Self Service) account and timekeeping systems as needed

Other HR Operations Completes various onboarding tasks in preparation for new hires and staff with position changes

Prepares monthly and/or annual reports as directed by Human Resource Manager Recommends and handles personnel actions as directed by Human Resource Manager Maintain and update all HRIS data, as required or requested

Files workers compensation incident reports or claims as required

Responds to Leave of Absence…