Facility Administrator III

Pay: $37.46

• Part of Workplace solutions group at SRA
• Current contractor is leaving for maternity leave in November – want to replace her for about 6 months. Jeff is unsure if she'll extend her leave, come back or how it may play out.
• Position is a Facilities Admin that will support Jiyun and their operations – this group particular focused on Cafeteria operations at SRA + other services (breakroom, coffee bar, janitorial, pest control, supporting high profile VIP's, Corporate Events throughout the years. So part of big operations ly there's probably ~150 folks for breakfast, and ~800 folks for lunches.. 60% of their duties will be Cafeteria Operations focused, ensuring vendors are operating properly.
• Onsite 8am to 5pm
• Skillsets sought – someone very detail oriented, skilled in MS Office, Outlook, MS Teams, chatgpt/gemini etc.
• Any corporate / Facilities experience in tech world desired – corporate Events + Cafeteria operations (emphasized) – invoice management, managing PO's
• There are a lot of equipment in the cafeteria + kitchen, so there is facilities collaboration expected – we have others that deal with Facilities + Maintenance, so this person will be more focused on kitchen, breakroom. This person will be more service related cafe , janitorial, event coordination.
• Would do 2 rounds of interviews –

• I was just curious about the scale or size of events and # of personnel utilizing the Cafeteria and such? we have a large event coming up soon, maybe over 20 guests, viewing exhibitions in auditorium.. 2nd day will use entire Cafeteria with over 100 folks... will coordinate with Cafeteria vendors to assist with Catering. We're not hosting, we just assist – the team hosts
• How much vendor ownership? Jiyun really handles all the contracts, could assist with but wouldn't be responsible.

• Manage service vendor agreements, including renewals and terminations for facility needs.
• Conduct quality control checks for each vendor under your responsibility.
• Perform RFP (Request for Proposal) and RFQ (Request for Quotation) processes as needed.
• Review invoices to ensure all services received and amounts billed align with contract terms.
• Handle vendor registrations and process purchase orders (POs) as required.
• Collaborate with the purchasing, finance, and legal teams to lead contract negotiations and approvals.
• Manage yearly budgets, maintain records, and analyze financial data.

• Oversee cafeteria vendor contracts, including agreements, renewals, terminations, operations, invoices, subsidy policies, and food quality.

• Work with HR and Finance teams to establish and update company policies as needed.
• Plan and manage cafeteria and kitchen facility maintenance schedules, including equipment replacements.
• Assist senior planner to manage yearly budgets for cafeteria operations.
• Attend weekly cafeteria meetings to address operational concerns and improve service quality.

• Conduct regular site inspections to ensure cleanliness and maintenance standards are met.
• Coordinate with the janitorial team for repairs, refills, utility tasks, and other maintenance needs.

• Inspect the employee breakroom area regularly and coordinate with the facility team for furniture layout, repairs, rearrangements, or other maintenance needs.
• Manage coffee and water service vendors, ensuring consistent and high-quality service.
• Oversee and maintain appliances and recreational supplies in the breakroom to ensure functionality and availability.

• Plan campus-wide events for employee engagement, including budget approvals, planning, and execution.
• Manage event requests from across the campus, confirm details, and coordinate with vendors for support.
• Ensure…