Facilities & Property Manager

Employment Status:
Full-Time, Benefits Eligible

Reports To:

CEO

The Facilities & Property Manager is responsible for the physical condition, operational reliability, and day-to-day management of a commercial real estate portfolio spanning industrial, light industrial, and retail assets. This role owns building systems, preventative maintenance, capital repair projects, vendor/contractor oversight, and life-safety compliance — with property management functions (tenant relations, lease administration support, basic financial reporting) layered on top of a strong facilities foundation.

This is a hands‑on, in-the-field role suited for someone who knows how buildings work — HVAC, roofing, electrical, plumbing, life safety, site conditions — and can also manage tenant relationships and light commercial property operations as the portfolio scales.

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• Own the physical condition of all properties: HVAC, electrical, plumbing, roofing, structural, and life‑safety systems
• Build and manage preventative maintenance programs and schedules across the portfolio
• Respond to and resolve maintenance escalations, emergencies, and after‑hours issues
• Conduct regular site inspections and property walk‑throughs to catch issues before they escalation
• Manage in‑house maintenance staff and/or a network of trade contractors (HVAC, electrical, plumbing, roofing, landscaping, janitorial, etc.)
• Ensure compliance with local, state, and federal building/safety codes across asset classes

• Source, vet, and manage vendor and contractor relationships
• Solicit and evaluate bids for repairs, capital projects, and service contracts
• Negotiate service agreements and manage vendor performance against SLAs
• Approve maintenance and repair expenses within budget authority

• Lead facility‑related capital projects: roof replacements, parking lot repairs, HVAC replacements, exterior improvements, industrial TI builds
• Manage scopes of work, timelines, and capex budgets for repair and improvement projects
• Track project completion against budget and schedule

• Oversee light property management functions: tenant communication, move‑in/move‑out coordination, lease compliance follow‑up
• Support leasing partners/brokers with property condition information and TI scoping
• Assist with basic operating budgets, expense tracking, and variance reporting for facilities‑related line items
• Handle tenant‑facing issues related to building conditions and maintenance response

• Implement and maintain a CMMS or property management software for work orders, PM schedules, and vendor tracking
• Standardize maintenance SOPs and inspection checklists across the portfolio
• Build reporting visibility into maintenance response times, open work orders, and capex status

• Maintenance response time & work order closure rate
• Preventative maintenance completion rate
• Capex projects delivered on time & on budget
• Vendor/contractor…