Event Labor Coordinator

Job Duties

• Support all arrangements of furniture and event equipment requests for all events including but not limited to: training rooms, common spaces, conference rooms, cafe or outside amenities spaces.
• Execution of the work order lifecycle per internal and external KPIs.
  • Creating Work orders (as needed)
  • Work Order Acknowledgment (Pick up) – team deployment
  • Check In/Out
  • Picture and Notes
  • Close work order
• Verify space capacities in all set styles of all training rooms and common spaces at each local site.
• Communicating and responding to all event related emails, chimes, texts and/or calls.
• Attending internal and external weekly team meetings.
• Ensure event storage is kept clean, palletized, organized/labeled, and all event inventory makes it back to the correct storage post event. Inventory process includes and not limited to:
  • Signing in/out and log any broken items for inventory tracking and proper placement
  • Inspecting equipment for damage after use and checking it against an inventory list.
  • Communicating supply needs and equipment removals.
• Ensuring excellent levels of customer service.
• Adhering to event safety standards and ensuring that seating arrangements adhere to fire code regulations.
• Perform janitorial tasks as needed with the understanding the Event Labor Team Priorities (1. Events Set/Strikes, 2. facility management tasks, and 3. Janitorial support).

Required:

• High school diploma or equivalent preferred
• Previous experience in janitorial, custodial, or general cleaning roles is a plus
• Ability to work independently and manage time effectively
• Familiarity with cleaning chemicals, equipment, and safety standards
• Strong attention to detail and commitment to quality

• Flexible 8-hour shift Monday-Friday to accommodate events schedule (able to start as early as 6am and to end shift as late as 7pm).
• Proficient in Microsoft Outlook.
• Experience with Work Order Systems is a plus.
• Diligence and attention to detail.
• Excellent written and verbal communication.
• Ability to lift up to 50 lbs. repeatedly.
• Must be able to take direction, work with minimal supervision, and function cooperatively as part of a team.
• Ability to use cleaning tools and equipment.
• Use a portable vacuum cleaner – backpack style.
• Any and all other duties as assigned.