Administrative Assistant - Office of Student Academic Success

Position: Administrative Assistant 3 - Office of Student Academic Success
Location: Henderson

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

* The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.

* Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

* Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance or have questions regarding the application process, please contact the Human Resources department at  or apply.

Job Description

Nevada State University invites applications for the position of Administrative Assistant 3. The Administrative Assistant 3 will provide high-level administrative, operational, and fiscal support to the Office of Student Academic Success, including the Academic Success Center, Writing Center, and Academic Enrichment Programs & Summer Bridge. This position coordinates office operations, communications, meetings, travel, purchasing, financial processes, events, and special projects while serving as a liaison with internal and external stakeholders and supporting division priorities.

About the institution:

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

Nevada State University continues to grow as an institution of higher education. In Fall 2025, the enrollment surpassed 8,400, with 8,287 undergraduate students and 117 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 48% are Hispanic, 10% are Asian/Pacific Islander, 10% are Black/African American, and 22% are White.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish.

In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

* Coordinate and perform administrative and operational support activities for the Office of Student Academic Success and its reporting units, ensuring efficient office operations and alignment with leadership priorities.

* Manage calendars, meetings, travel arrangements, communications, committees, and special projects; serve as a liaison to faculty, staff, students, and external stakeholders by facilitating communication and responding to inquiries regarding programs, services, policies, and procedures.

* Research issues, resolve problems, and exercise independent judgment in handling sensitive and confidential information.

* Maintain records, reports, website content, and administrative documentation to support information management and operational effectiveness.

* Coordinate and perform business and financial operations, including purchasing, procurement card reconciliation, travel processing, budget monitoring, contract administration, and financial recordkeeping.

* Coordinate events, trainings, and special projects, including facilities scheduling, technology support, vendor communication, marketing coordination, and event logistics.

* Provide administrative support and operational continuity during staff absences and perform related duties as assigned.

Required Qualifications:

* Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and…