Part-Time Exhibits Specialist

Responsibilities

• Assist with executing all Exhibits Support processes, including but not limited to: ancillary order placement, documentation, and tracking
• Management order updating
• Creation of management orders with only standards and limited project scope
• Conduct online portal (OLP), Salesforce, and spreadsheet audits
• Assist with general Exhibits email inquiries and shared email box management
• Process standard non-graphic accessories orders as needed
• Pull reports as required from sources including but not limited to Salesforce, OLP, and OE
• Assist with summarizing and analyzing expenses and expense reporting
• Develop and implement targeted email communications to effectively promote Exhibits items
• Organize spreadsheet data, including show updates, while overseeing Salesforce data entry and management
• Capture meeting discussions by accurately notating comprehensive recaps

• Minimum of 2-4 years of administrative support experience
• Demonstrate a strong understanding of Exhibits operations to provide support to Exhibits Coordinators, Administrators, and Solutions Managers as needed
• Excellent verbal and written communication skills
• Detail‑oriented with the ability to prioritize tasks and consistently meet deadlines
• Capable of working well as part of a team and independently
• Proficient in Microsoft Office Suite; knowledge of Salesforce is a plus
• High School Diploma or equivalent