Promotions Administrator

Position: Promotions Administrator Full Time
Location: Henderson

Introduction

Overview
We're always looking for talent that believes in having fun. At PENN Entertainment, you'll get to be a part of an exciting industry, where the days and nights are fast paced.

You'll work with an incredibly diverse set of coworkers driven by their enthusiasm for helping people find and have more fun. You'll also get to work at a company that cares about your career growth and will help you get the support you need to expand your possibilities.

Initial placement within the salary range is based on an individual's relevant knowledge, skills, and experience. Base salary is just one component of our competitive Total Rewards package, which includes wellness programs designed to support our team members' financial, physical, and mental well-being. Specific benefits-such as day-one medical coverage, 401(k) matching, and annual performance bonus-may vary by position. Paid time off is earned according to the local policy and increases with the length of employment.

to discover how we empower team members to grow, thrive, and advance in their careers.

Responsibilities

• Provide guidance and daily supervision to promotions staff within the Marketing department
  
  Support VP of Marketing and Director of Special Events on assigned projects
• Manage the Events and Promotions team in the planning, design, and execution of all assigned events and promotions.
• Develop and implement promotions, including Penn Play App initiatives, retail campaigns, direct mail, entertainment, and special events.
• Prepare and manage event budgets, including cost projections, tracking, and final reconciliations.
• Monitor operational performance and support achievement of departmental goals and profit objectives.
• Coach, develop, and hold team members accountable to ensure exceptional guest service and adherence to company standards.
• Maintain and oversee the master calendar of all Casino and Hospitality events, ensuring accurate and organized documentation.
• Coordinate event logistics, including staffing, scheduling, and allocation of resources (personnel, materials, and equipment).
• Collaborate cross-functionally with Marketing, Operations, and other departments to support successful event execution.
• Partner with internal teams, including Graphic Design, to ensure timely development of promotional and printed materials.
• Communicate event details, updates, and revisions to stakeholders and ensure accurate recordkeeping of all changes.
• Ensure compliance with all regulatory requirements by preparing and submitting necessary documentation to Gaming Control Board and internal Compliance, Legal, and Risk teams.
• Maintain accurate guest data, including guest lists and accessible seating accommodations.
• Analyze and evaluate the effectiveness of promotions, events, and campaigns to drive continuous improvement.
• Oversee on-site event execution by greeting guests, resolving concerns, and ensuring a seamless guest experience.
Maintain professionalism and confidentiality in all departmental and company matters while addressing guest and operational concerns.

SUPERVISORY RESPONSIBILITIES

• Provides day-to-day direction and operational support to Promotions Representatives and event staff during promotions and special events.
• Assists with training new team members in departmental procedures, event execution standards, and guest service expectations.
• Coordinates staff assignments and communicates event logistics under the direction of the Promotions Manager.
• Monitors workflow during events and escalates operational or guest concerns to management when necessary.
• Supports adherence to departmental policies, procedures, and service standards.
• May provide input regarding employee performance, event staffing effectiveness, and operational improvements.
• This position does not have direct authority over hiring, termination, disciplinary action, performance evaluations, or final scheduling decisions.

Requirements

• Must be at least 21 years of age
• High school diploma or equivalent is required
• Associate's degree in marketing, finance, or related field, or equivalent combination of education and experience
• Minimum two years of related work experience (ticketed/retail events, sales events, casino player events, special events/promotions)
• Excellent verbal, written, and interpersonal communication skills
• Proficient in Microsoft Word, Excel, and Outlook
• Strong oral and written communication; client interface and presentation skills preferred
• Demonstrated ability to drive toward results and meet objectives
• Ability to effectively present information and respond to questions from managers, clients, customers, and the public
• Skilled in resolving conflicts and interacting diplomatically with guests, staff, and colleagues