Maintenance Planner

Maintenance Planner - JLL

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What this job involves:

The Maintenance Planner is responsible for planning, scheduling, and coordinating preventive, predictive, and corrective maintenance activities across Amgen's Ohio facilities. This role ensures that all maintenance work is executed safely, efficiently, and in compliance with GMP, regulatory, and corporate standards.

The Planner works closely with maintenance technicians, engineering, operations, and vendors to optimize asset reliability, minimize downtime, and support production continuity within a highly regulated pharmaceutical environment.

A hospitality mindset is fundamental to delivering exceptional workplace experiences for our client. We seek candidates who excel in collaborative environments, communicate effectively with diverse stakeholders, manage multiple priorities simultaneously, maintain high standards of accuracy, and adapt quickly to resolve challenges.

Maintenance Planning & Scheduling

• Develop detailed work plans for preventive, predictive, and corrective maintenance activities.
• Build and maintain weekly and shutdown maintenance schedules in coordination with site operations and production teams.
• Ensure proper sequencing, resource allocation, and prioritization of work orders based on risk, asset criticality, and business impact.
• Maintain backlog management processes, ensuring work orders are appropriately prioritized, scoped, and executed.

CMMS / Asset Management

• Utilize CMMS (e.g., Maximo, SAP PM, or similar) to plan, schedule, and track maintenance activities.
• Create and maintain accurate equipment records, BOMs, job plans, and standard operating procedures.
• Ensure data integrity for all maintenance documentation, including labor hours, parts usage, and completion notes.

Preventive & Predictive Maintenance

• Support development and continuous improvement of preventive maintenance (PM) programs.
• Optimize maintenance frequencies and procedures using reliability-centered maintenance (RCM) principles.
• Coordinate predictive maintenance strategies (vibration, thermography, etc.) to prevent equipment failures.

Work Coordination

• Collaborate with maintenance supervisors and technicians to ensure readiness of scheduled work (parts, tools, permits, permits, and documentation).
• Coordinate with reliability engineers, validation, quality, and EHS teams for regulated maintenance activities.
• Plan and support outages, shutdowns, and major maintenance events.

Materials & Vendor Coordination

• Identify and ensure availability of spare parts, tools, and materials before work execution.
• Coordinate with procurement and storeroom teams to maintain optimal inventory levels.
• Interface with third-party vendors and contractors for specialized maintenance activities.

Compliance & Safety

• Ensure all maintenance activities are planned in compliance with GMP, FDA, OSHA, and Amgen quality standards.
• Incorporate safety requirements into all job plans, including lockout/tagout (LOTO), confined space, and permit requirements.
• Support audit readiness and participate in inspections and compliance reviews.

Continuous Improvement

• Analyze maintenance KPIs (PM compliance, schedule adherence, backlog, downtime, etc.) and recommend improvements.
• Drive standardization of job plans and best practices across the site.
• Participate in root cause analysis (RCA) and reliability improvement initiatives.

• Associate or bachelor's degree in Engineering, Facilities Management, or related technical field (or equivalent experience).
• 3–7+ years of experience in maintenance planning, scheduling, or maintenance supervision in an industrial or regulated environment (pharma, biotech, or similar preferred).
• Experience using CMMS platforms (Maximo, SAP, or similar).
• Strong knowledge of mechanical, electrical, and HVAC systems in a critical facility environment.

• Experience in GMP-regulated pharmaceutical or biotech manufacturing facilities.
• Certification such as Certified Maintenance & Reliability Professional (CMRP) or equivalent.
• Experience with reliability-centered maintenance (RCM) or Lean maintenance practices.
• Familiarity with clean rooms, utilities (WFI, clean steam), and critical systems.

• Strong planning, organization, and prioritization skills
• High attention to detail and documentation accuracy
• Ability to work cross-functionally in a matrixed environment
• Knowledge of regulatory compliance (GMP, FDA)
• Data-driven decision making and…