Facilities Assistant

JOB TITLE

Facilities Assistant

Facilities Manager

• Responsible for day‑to‑day facility maintenance & cleaning
• Responsible for the maintenance of structural surfaces
• Assist with general maintenance, to include painting and other light construction duties
• Participates in installation and maintenance of furnishings as directed
• Responsible for various building projects as directed
• Participates in any reconstruction or renovation as directed
• Assist Fire and Safety program as directed
• Arrange for meeting setup and refreshments as needed
• Monitor all work order requests logged through Track‑it and ensure that appropriate action is taken within agreed timescales to ensure a high level of patient satisfaction
• Manage complaints received by Health Center to enhance the Company's credibility with the customer where possible
• Carry out other projects and/or duties that may be assigned from time to time
• When needed, may help set up and wrap special events
• May be required to run various errands within the health center radius
• Support facilities projects on a regular basis
• Delivers Results – takes accountability, ensuring productive, efficient execution against priorities
• Ability to work flexible schedule when necessary
• Prefer someone with a strong sense of their surroundings and good use of discretion
• Works with building tenants to keep facility well serviced and maintained
• Responsible for building systems and safety equipment to ensure optimal operation and performance
• Participate in client meetings/conference calls as needed
• Performs occasional hands‑on maintenance and repair of facilities and equipment (Electrical, plumbing, painting, carpentry, landscaping; assist with HVAC system and HVAC computer)
• Provide input and feedback on future equipment selection, infrastructure allocation and performance standards
• Collect data and produce routine reports and follow-up measures related to project operations
• Identify specialty vendors and contractor for the service, maintenance and upgrades to equipment as needed
• Maintain accurate trackers and logs for vendor interactions
• Develop and execute preventive maintenance plans, spare parts, and operator’s manuals for facilities and equipment
• Actively recommends and participates in continuous improvement and quality activities to assure the facility and equipment meets performance standards
• Groundskeeping:
  Supervising the grounds, maintaining a clean, well‑kept appearance, and performing janitorial duties

• High School Diploma or equivalent preferred
• Flexibility over working hours is essential for this role
• A willingness to change with the company requirements, and a desire to continually improve the services and facilities on offer
• Knowledge in using a computer and reports where interpretation is required
• 3+ years of maintenance, facilities, or handy‑work experience
• Requires a hands‑on, self‑starter that has a clear aptitude for the systems, mechanics, and structural components of commercial buildings, infrastructure, and maintenance, including such as utilities HVAC, electrical, mechanical, and plumbing systems
• Multi‑task oriented, ability to perform well in a fast‑paced environment
• Must be open to Travel 30%
• Must be available on an on‑call 24‑7 basis to promptly resolve urgent needs of facilities at existing restaurants
• Organization skills, attention to detail
• Good verbal, writing, planning and evaluation skills required
• Excellent communication, interpersonal skills; while maintaining professionalism, tact
• Must have valid New York State Driver's license

This is a non‑exempt position.

The Harmony Healthcare Long Island provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, gender, marital status, sexual preference and orientation, or non‑disqualifying physical or mental handicap/disability in each aspect of the human resources function. Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation.

The Harmony Healthcare Long Island shall determine reasonable accommodation on a case‑by‑case basis in accordance with applicable law.