Facilities Manager Job New York New York USA,Maintenance/Cleaning

Identify, manage, and actively monitor critical operating systems, including electrical, water, heating, cooling, internal security, and perimeter access controls (physical key access and card swipe permissions by zone).
Restrict access to authorized personnel for power grid, telephone, fiber, service corridors, stairwells, and utility rooms.
Convert doors to a primary building keyway system to enable emergency access while minimizing accidental lockouts of offices, control rooms, and studios.
Safeguard high-value equipment, including secure storage areas, by limiting access to employees with a documented need.
Restrict facility and database access (e.g., AP/ENPS, Reuters, Getty) promptly upon employee offboarding.
Communicate with building management, engineering, and construction teams, as well as corporate leadership, to fulfill lease and contractual obligations and secure access to key areas outside the company's direct real estate footprint.
Research, select, and negotiate with vendors, secure required permissions ahead of supplier arrival in accordance with landlord and property management policies.
Issue Certificates of Insurance to minimize company liability, and issue/replace building identification cards.
Schedule supplemental services for weekends, holidays, and after-hours needs, including freight entrance and elevator access.
Engage in ongoing discussions with commercial real estate brokers and current landlords ahead of lease expirations.

Core Duties and Responsibilities Building Systems & Security

Identify, manage, and actively monitor critical operating systems, including electrical, water, heating, cooling, internal security, and perimeter access controls (physical key access and card swipe permissions by zone).
Restrict access to authorized personnel for power grid, telephone, fiber, service corridors, stairwells, and utility rooms.
Convert doors to a primary building keyway system to enable emergency access while minimizing accidental lockouts of offices, control rooms, and studios.
Safeguard high-value equipment, including secure storage areas, by limiting access to employees with a documented need.
Restrict facility and database access (e.g., AP/ENPS, Reuters, Getty) promptly upon employee offboarding.

Landlord, Vendor & Contract Management

Communicate with building management, engineering, and construction teams, as well as corporate leadership, to fulfill lease and contractual obligations and secure access to key areas outside the company's direct real estate footprint.
Research, select, and negotiate with vendors, secure required permissions ahead of supplier arrival in accordance with landlord and property management policies.
Issue Certificates of Insurance to minimize company liability, and issue/replace building identification cards.
Schedule supplemental services for weekends, holidays, and after-hours needs, including freight entrance and elevator access.
Engage in ongoing discussions with commercial real estate brokers and current landlords ahead of lease expirations.

Life, Safety, Compliance & Disaster Planning

Establish, train, and maintain a current roster of First Responders, Fire Wardens, and Searchers, along with associated non-expired life-safety equipment by floor.
Liaise with city officials (e.g., FDNY, OSHA) to support inspections, schedule regular fire/life-safety system testing, and maintain full regulatory compliance.
Conduct daily safety inspections to proactively identify hazards (e.g., propped fire doors, trip hazards, improperly stored materials near sprinkler heads).
Develop and propose disaster recovery and business continuity plans, including redundancy of key systems and backup facilities.

Purchasing & Equipment Life Cycle