Meeting Planner

This position is eligible for medical, dental, vision, and 401(k).

Addison Group is partnering with a well-established, global professional association to identify an experienced Meeting Planner to support high-profile, large-scale conferences and events. Our client is known for strong internal collaboration, long employee tenure, and a supportive team environment.

The Meeting Planner will lead the planning and execution of a major annual U.S.

-based conference with approximately 1,200 attendees, along with supporting additional meetings throughout the year. This role owns logistics, vendor coordination, contracts, budgeting, and on-site execution while collaborating closely with internal teams and external partners.

• Manage end-to-end planning for a large annual conference and related events
• Oversee venue sourcing, RFPs, contract negotiation, and vendor relationships
• Prepare and manage event budgets, track expenses, and reconcile final invoices
• Coordinate attendee and VIP housing, including room blocks and on-site issue resolution
• Lead catering planning, décor coordination, and overall event look and feel
• Partner with marketing teams on registration materials, websites, apps, and program content
• Lead internal planning meetings, set agendas, and coordinate staff assignments
• Maintain historical event records to support future planning cycles
• Support additional high-visibility events such as press functions, guest receptions, and recognition programs

• 5–7 years of full-cycle meeting or event planning experience
• Proven experience managing large, complex meetings with significant logistics
• Strong background in vendor management, contract review, and budget oversight
• Excellent organizational, time management, and multitasking skills
• High level of customer service and stakeholder management
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Stable work history with strong tenure
• Full-time, 40 hours per week
• Ability to travel as needed
• Supportive, collaborative culture
• Long-tenured and experienced meetings team
• Opportunities for internal growth and advancement
• Comprehensive benefits package, including retirement offerings

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.