Operations Director - Our Lady of Ransom Parish - Vic. II

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region’s largest nonprofit social service agency.

The Archdiocese also has one of the country’s largest seminaries. The Archdiocese’s 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

The Operations Director (OD) will be a practicing Catholic, supporting the Catholic Church teachings, mission and values, serving as the professional administrator and strong strategic leader at one or more parishes of the Archdiocese of Chicago. The OD assists the pastor with the stewardship of the human, financial and physical resources of the parish, in accordance with Archdiocesan policies and guidelines.

This role will be responsible for the leadership and team building of operations staff, including office and maintenance staff.

In this critical role, the OD will possess a Service Mindset, while being entrusted with highly confidential information, to work closely with the Pastor and Principal, where applicable, and the Director of Vicariate Operations, to drive positive financial and operational performance of the Parish. The OD demonstrates the ability to identify opportunities for improvement, evaluate issues and situations, and propose and implement recommendations/solutions.

Our Lady of Ransom is a vibrant Catholic community located in Niles, Illinois where all are welcome as we proclaim the love of Jesus Christ.

• Prepares, evaluates, and communicates the Parish (church) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger.
• Develops monthly variance reports and reforecasts. Reviews all reports with the Pastor.
• Ensures proper internal controls are in place and followed.
• Serves as Parish representative to banks, manages accounts, and identifies and resolves discrepancies.
• May perform bookkeeping functions including but not limited to payables and receivables and all other Parish revenue and expenses.
• Oversees purchasing, contract negotiations and vendor relationships.
• Acts as the staff liaison to Parish Finance Council.
• Coordinates capital campaign pledges and collections, fund raising events, pledge drives, Parish offertory collections and stewardship.
• Utilizes Archdiocesan best practices.
• Confirms that all federal, state and local taxes are paid in accordance with federal, state and local regulations.

• Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies.
• Acts as liaison to Archdiocesan administrative agencies.
• Manages maintenance personnel and their custodial duties.
• Is responsible for Parish security, leasing, rental, use of Parish facilities, and acts as a liaison to local government agencies.

• Works closely with the Vicariate Human Resource Manager regarding all HR policies.
• Manages payment of salaries and benefits.
• Oversees the management of the Parish office (as applicable).
• Manages the Parish office staff and employee performance, including completion of performance management practices.
• Evaluates support staff through yearly performance reviews.
• Oversees implementation of the guidelines and policies of volunteers.

• Directs/oversees preparation of publication of relevant information presented on the Sunday Bulletin.
• Oversees the maintenance of the Parish census and database.
• Maintains Information Technology including but not limited to computers, internet, telephone, copiers, etc.
• Oversees the management of Parish operational and financial records.

• Manages Parish project plans; identifies needs and required action, tracks and communicates status to relevant stakeholders, identifies challenges to plan progress and completion and makes necessary…