Operations Director - Saints Parish - Vic. II

About the Archdiocese

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, covering a geographic area of 1,411 square miles. The Archdiocese is led by Cardinal Blase J. Cupich and employs more than 13,000 people in its ministries, including Catholic Charities and one of the country’s largest nonprofit social service agencies.

Its 150+ elementary and secondary schools form one of the largest private school systems in the U.S., all of which have earned 96 U.S. Department of Education Blue Ribbon Awards.

The Operations Director (OD) is a practicing Catholic who supports Church teachings, mission and values. As a professional administrator and strategic leader, the OD serves one or more parishes, partnering with the pastor and the Director of Vicariate Operations to steward human, financial and physical resources. The role requires a service‑mindset, the handling of confidential information, and the ability to identify opportunities for improvement, evaluate issues, and implement solutions.

• Prepares, evaluates, and communicates the Parish (church & school) budgets, annual reports, profit & loss statements, balance sheets, accounts receivable, accounts payable, and general ledger.
• Develops monthly variance reports and reforecasts; reviews all reports with the pastor and principal (as applicable).
• Ensures proper internal controls are in place and followed.
• Acts as the parish representative to banks, manages accounts, and resolves discrepancies.
• Performs bookkeeping functions, including payables, receivables, and all parish revenue and expense entries.
• Oversees purchasing, contract negotiations, and vendor relationships.
• Acts as the staff liaison to the Parish Finance Council; supports the school board as necessary.
• Coordinates capital campaign pledges, collections, fundraising events, pledge drives, and stewardship activities.
• Utilizes Archdiocesan best practices.
• Confirms compliance with all federal, state, and local tax requirements.

• Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies.
• Liaises with Archdiocesan administrative agencies.
• Manages custodial maintenance functions.
• Provides resources for the Building Committee.
• Oversees parish security, leasing, rental, facility use, and serves as liaison to local government agencies.

• Works closely with the Vicariate Human Resource Manager on all HR policies.
• Manages payment of salaries and benefits.
• Oversees the parish office (as applicable).
• Manages parish office staff and employee performance, including year‑end performance reviews.
• Implements guidelines and policies for volunteers.

• Directs and oversees preparation of the Sunday Bulletin.
• Maintains the parish census and database.
• Maintains information technology, including computers, internet, telephone, copiers, and other equipment.
• Oversees management of parish operational and financial records.

• Manages parish project plans, tracks status, identifies challenges, makes corrective actions, and implements initiatives.
• Organizes and facilitates weekly staff meetings to communicate project status, new assignments, and responsibilities.
• Brings ideas, plans, and best practices to the parish from vicariate and archdiocesan meetings.

• Must be Catholic and demonstrate understanding, respect, and support of Church teaching, mission and values.
• Experience in accounting, finance, or related business practices.
• Able to identify opportunities for improvement, evaluate issues, and propose and implement solutions.
• Strong proficiency in Quick Books and Microsoft Office, especially Excel.
• Experience in human resources practices, including people leadership, interviewing, selection, and policy application.
• Ability to be entrusted with highly confidential information.
• Must hold a bachelor’s degree or higher in accounting, finance, or business management.

• Experience with a not‑for‑profit organization or in church management.

The Archdiocese of Chicago offers a comprehensive total rewards package, including competitive compensation and benefit programs. Salary for this position ranges from $69,323.00 to $78,524.00, depending on education, qualifications, experience, skills, geographic location, and organizational needs.