Computerized Maintenance Management; CMM Planner

Position: Computerized Maintenance Management (CMM) Planner
Location: Harwood

Job Description

BGIS is currently seeking a Computerized Maintenance Management (CMM) Planner to join the team in Harwood, ND.

BGIS is a leading provider of integrated real estate management services, including facilities management, project management, energy & sustainability services, strategic workplace consulting, real estate services and capital planning. Its range of solutions, supported by efficient systems, processes, and people, enables it to create and optimize places that work for its clients. The team is dedicated to inspiring better business performance and helping clients focus on their core businesses.

Position Summary:

The Computerized Maintenance Management (CMM) Planner plans and schedules maintenance activities using the CMMS to support reliable operation of critical facilities with minimal production impact. The role manages work orders, estimates labor and material needs, maintains CMMS data and reports, and supports procurement, safety, audits, and energy initiatives. The CMM Planner works closely with maintenance teams to optimize performance, coordinate subcontracted work, and support 24/7 operational readiness.

Key Duties & Responsibilities:

Maintenance Management

• Schedule maintenance with minimal impact on production.
• Estimate labor and material requirements for maintenance work.
• Generate work orders and reports.
• Plan and schedule the execution of maintenance tasks with minimal impact on production activities.
• Assist with procuring materials required by the Critical Facility team.
• Report on a weekly and monthly basis on work order utilization metrics to ensure there are no inefficiencies in the way work is distributed and completed.

Project Coordination

• Close out maintenance work orders in the CMMS work order system.
• Enter new equipment and task lists in CMMS system as required.
• Ensure that effective procedures are developed and followed in order to effectively receive trouble calls, generate work orders, and plan/schedule the required work.
• Generate operations and maintenance reports from the CMMS system as required.
• Generate purchase requisitions and schedule maintenance activities performed by sub-contractors.
• Support BGIS and client energy conservation initiatives.
• Support audit initiatives of work orders, training records, equipment lists, etc.
• Manage data center SharePoint site(s).

Promote Safety

• Maintain safe working conditions in personal workspace.
• Take corrective action when notified of safety violations.

Quality Assurance

• Regulate Critical Environment facility management services to prevent business impact and equipment downtime.
• Establish objectives and processes required to maintain critical infrastructure at optimum performance.
• Monitor, evaluate, and ensure that the check and balance program meets and exceeds deliverables.

Other duties as assigned.

Knowledge & Skills:

• Must have demonstrated proficiency for all the responsibilities of a Maintenance Technician.
• High School Diploma or equivalent work experience required (Some college level coursework preferred).
• Two (2) years of experience in facilities that require strict planning and scheduling protocols for operations and maintenance required.
• Prior CMMS experience and associated software experience required.
• Experience with SQL or Oracle preferred.
• Experience with report writing or generating software preferred.
• One (1) year of experience in a Critical Environment preferred.
• Advanced knowledge of Microsoft Office Suite - Word, Excel, Outlook, and Visio required, working knowledge of SharePoint.
• Working knowledge of building maintenance practice.
• Knowledge of commercial HVAC, electrical and plumbing systems, and equipment.
• Knowledge of lighting, minor electrical and lock systems; basic carpentry and painting skills.

Physical Demands & Work Environment

• Up to 50% travel will be required.
• Physical ability to walk jobsites in uneven terrain.
• Provide personal transportation for meetings and job visits away from the office; reimbursed.
• Requires ability to make routine physical visits to jobsites, customer events in construction and other environments.
• Ability and willingness to work weekends, holidays, overtime as required and be "on call" on a 24 x…