Accounts Payable Processor

Accounts Payable Processor

Job Description

The Accounts Payable Processor accurately and efficiently handles a high volume of incoming invoices, supports routine accounting tasks, and maintains thorough documentation in alignment with company policies and accepted accounting practices. This role involves end-to-end accounts payable processing, vendor communication, and participation in month-end close activities while working across multiple financial systems in a hybrid work environment.

Responsibilities

+ Review all invoices and check requests to verify appropriate documentation and approvals prior to payment.

+ Process a high volume of 3-way match invoices as part of a 6-8 person team, contributing to the processing of approximately 4,000 invoices per month.

+ Enter invoices accurately and on time, typically processing 30-50 invoices per day.

+ Prioritize invoices based on cash discount potential and payment terms to optimize payment timing.

+ Ensure all invoices receive proper approval in accordance with company payment approval policies.

+ Respond promptly and professionally to vendor inquiries, providing clear and accurate information.

+ Reconcile vendor statements, research discrepancies, and correct issues to maintain accurate accounts.

+ Maintain complete, accurate, and organized files and documentation in line with company policy and accepted accounting practices.

+ Sort and distribute incoming mail related to accounts payable and other administrative functions.

+ Scan, upload, and file documents in electronic and paper systems to support accurate recordkeeping.

+ Prepare required reports in a timely manner and coordinate with internal and external stakeholders, responding quickly to requests.

+ Assist with month-end closing activities, including preparation of journal entries, account analyses, and reconciliations.

+ Support other projects and accounting tasks as needed to meet department objectives.

+ Provide back-up support for other administrative functions when required.

+ Maintain effective communication with the accounts payable team, including leads and supervisors, to ensure consistent processes and issue resolution.

+ Work comfortably in multiple systems and adapt to new technologies and tools as they are implemented.

+ Demonstrate strong attention to detail and accuracy in data entry, invoice processing, and documentation.

+ Manage time effectively to meet daily, weekly, and monthly deadlines in a high-volume environment.

Essential Skills

+ At least 1 year of accounts payable experience is preferred, with consideration for entry-level candidates who hold an accounting or finance degree and have internship experience.

+ Strong knowledge of the full accounts payable process, including 3-way match and high-volume invoice processing.

+ Proficiency in Microsoft Excel, including the ability to filter, sort, format, copy and paste, and use functions such as SUM and IF.

+ Comfort working in multiple systems and learning new platforms quickly.

+ Good verbal and written communication skills for interacting with vendors, internal teams, and other stakeholders.

+ Ability to follow directions and adhere to established policies and procedures.

+ High level of accuracy and attention to detail in data entry and documentation.

+ Strong organizational and time management skills to handle a large volume of tasks and deadlines.

+ Basic understanding of accounting principles and general ledger interactions related to accounts payable.

+

Experience with invoice processing, data entry, and customer service in a professional environment.

+ High school diploma or equivalent.

+ Comfort working in a hybrid environment and taking ownership of tasks while working remotely.

+ Demonstrated strong work ethic, reliability, and professional demeanor.

Additional

Skills & Qualifications

+

Experience with SAP, with a strong preference for candidates who have worked extensively in SAP environments.

+ Familiarity with Coupa or similar procurement and invoice management systems.

+ Exposure to or experience with systems such as Avantis, Cass, BOSS, Transpay, Concur, and other related platforms.

+ Experience or interest in working with S/4

HANA or…