Accounts Payable Specialist – Part-time

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Hiring Range: +/-$24.19/ hour, Depending on Qualifications

Range of the Position/ Grade: $24.19 - $43.99 / hour | Grade 145

FLSA Status: Non – exempt | Part-time

Schedule: Hours of work are normally Monday through Friday between the hours of 7am – 4:30pm with a mutually agreed upon schedule to not exceed more than 30 hours per week.

Location: Fire Department, Station 11, 740 Dundee Rd., Northbrook, IL 60062

How to Apply: Complete an online application and submit your cover letter, resume and references.

Deadline for Application: Open until filled with first review of resumes starting July 10, 2026.

Join Our Team as a Part-Time Accounts Payable Specialist! This dynamic role is perfect for a detail-oriented professional who enjoys balancing financial accuracy with exceptional customer service. You'll manage accounts payable/receivable, purchase orders, and financial records for the Fire Department while serving as a key resource for vendors, Village staff, and the public through reception and administrative support.

Essential duties and responsibilities include, but are not limited to, the following:

• Enters accounts payable invoices into accounting system for the processing and payment of invoices in an accurate and timely manner.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Processes payments according to the established Village accounting procedures.
• Communicates with vendors and answers vendor inquiries accurately.
• Creates and enters purchase orders into the accounting system.
• Reviews submitted documentation for compliance with the Village’s purchasing policy.
• Enters payments received and posts payments accurately into the accounting system.
• Reconciles and reimburses petty cash.
• Maintains Fire Department internal budget spreadsheet weekly throughout the year and reconciles accounts at fiscal year-end.
• Provides support during the annual Fire Department budget creation process and provides continued support throughout the fiscal year.
• Acts as a back up to the front desk by providing phone support, answering telephone and in person inquires from the public, assisting with visitor reception, and assists with event coordination.
• Assists with reconciling ambulance billing accounts and payments.
• Maintains proficiency in applicable Village and Department software applications.
• Operates general office equipment, e.g. computer, scanner, fax, phones system, etc.
• Assists at public education events such as, Fire Department Open House, Northbrook Days, etc.
• Completes Village and Department training as assigned in a timely manner.
• Other duties as assigned.

Requirements

Education and Experience

• Must possess a high school diploma or GED
• Requires two years of accounts payable/receivable or other financial experience. Prefers an associate’s degree in accounting or related field. A combination of education and experience is acceptable.

Skills and Abilities

• Strong organizational, time management, and multitasking skills with the ability to prioritize competing responsibilities and meet deadlines.
• Exceptional attention to detail, accuracy, and analytical skills, with the ability to problem-solve and work independently.
• Excellent written and verbal communication skills, including the ability to provide professional customer service and build positive working relationships.
• Proficiency in Microsoft Office (Word, Excel, and Outlook) and the ability to learn new software and technology platforms.
• High level of professionalism, integrity, confidentiality, and commitment to safeguarding sensitive information.

Benefits: This position…