Administrative Associate

Wiss, Janney, Elstner Associates, Inc. (WJE) is looking for an Administrative Associate to support our Janney Technical Center team located in Northbrook, Illinois.

Administrative staff at WJE are encouraged to take on responsibility and seek challenges in their positions. Our ideal candidate is consistently professional, organized, thorough, and a self‑starter who takes ownership and focuses on teamwork while completing a variety of tasks. This role requires advanced editorial capabilities, strong communication skills, attention to detail, and the ability to thrive in a collaborative setting as well as work independently.

• Employ advanced word processing, proofreading, editing, and formatting skills to support billable professionals (architects and engineers) in developing project documents in accordance with the firm's format and writing standards; documents could range from proposals, memos, and letters to comprehensive and technical reports of varying length, specifications, and professional publications.
• Compile qualifications submittals in response to Requests for Proposals (RFPs) and Qualified (RFQs) and maintain information on pre‑qualification documentation.
• Prepare marketing materials (e.g., project profiles, personnel resumes) for use in developing new business.
• Coordinate internal meetings, webinars, lunch presentations, conference calls, and office outings/activities.
• Work closely with other administrative associates to ensure the flow of work, effective communication, and a cohesive team environment.

• Bachelor's degree (English, communications, marketing, business, or similar – a plus) with at least two years of prior administrative work experience preferred, but not required.
• Excellent writing skills with an emphasis on editing and proofreading.
• Enthusiasm for supporting others in their work.
• Strong organizational skills with exceptional attention to detail.
• Ability to multi‑task and adapt to changing priorities and project deadlines.
• Strong interpersonal skills with the ability to work with diverse professionals at all seniority levels in a fast‑paced environment.
• Proactive problem‑solving skills and willingness to take on various responsibilities.
• High capacity for learning, retaining new information, and independently executing processes.
• Strong experience with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

WJE offers a robust, total compensation structure. The starting hourly rate (gross) for this position is in the range: $25.38 – $38.08. This non‑exempt position is also eligible for industry‑leading rewards, including:

• Robust and affordable health plans for employees and their families, including HSA and low‑ and high‑deductible PPO options.
• Generous 401(k) matching of 110% for the first 6% of eligible pay, vesting immediately.
• Time off to care for yourself and others.
• Investments in employees' educational assistance and professional development.

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply, including individuals with disabilities and protected veterans (VEVRAA federal contractor). WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.