Senior Administrative Assistant
Job in
Northbrook, Cook County, Illinois, 60065, USA
Listed on 2026-06-03
Listing for:
Confidential
Full Time
position Listed on 2026-06-03
Job specializations:
-
Administrative/Clerical
Virtual Assistant/ Remote Admin, Office Administrator/ Coordinator
Job Description & How to Apply Below
Location:
Northbrook, IL (100% in-office)
We are seeking a highly polished and proactive Administrative Assistant to support senior leadership within a fast-paced professional services environment. This individual will serve as a strategic partner to executives, helping manage priorities, streamline communication, and ensure operational efficiency across day-to-day activities and client-facing responsibilities.
The ideal candidate brings a strong sense of urgency, exceptional organizational skills, and the ability to operate with professionalism and discretion in a demanding, high-performance environment.
Key Responsibilities- Provide high-level administrative support to executives
- Anticipate executive needs and proactively manage shifting priorities
- Support client service activities and maintain professional communication with internal and external stakeholders
- Coordinate projects, presentations, and executive communications with a high degree of accuracy and responsiveness
- Assist in client prep, billing process and invoicing assistance
- Manage complex calendars, scheduling, travel coordination, and meeting logistics
- Help optimize executive workflow, time management, and communication flow
- Maintain confidentiality while handling sensitive information and business matters
- Leverage technology and AI tools to improve efficiency and productivity
- 5+ years of experience supporting senior-level executives within a professional services organization
- Background within a professional services firm strongly preferred
- Experience supporting client-facing teams and executives preferred
- Strong project management, communication, and organizational skills
- Highly tech-savvy with an openness to leveraging AI and new technologies
- Ability to thrive in a fast-paced, high-expectation environment with shifting priorities
- Demonstrated professionalism, discretion, responsiveness, and attention to detail
- This role requires a strong in-office presence and flexibility to support demanding schedules during peak periods
Position Requirements
10+ Years
work experience
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