Records Clerk

Overview

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Hiring Range: +/- $65,985 - $69,000, Depending on qualifications and experience.

Range of the Position/ Grade: $65,985–$102,827 | Grade 245

FLSA Status: Non-exempt - Full-time

Deadline for Application: This position will remain open until 50 completed applications have been received. Interested candidates are encouraged to apply early, as the posting may close without notice once the application limit is reached.
UPDATE The Village has received 50 applications and will no longer be accepting applications for this position.

The Village of Northbrook is seeking a detail-oriented Records Clerk to accurately compile, update, and maintain essential records for the Police Department. This position will play a key role in managing FOIA requests and serving as a primary point of contact for requestors. This position also assists in facilitating effective communication with the public to support citizen satisfaction and positive community relations.

Primary Responsibilities

• Managing and processing Freedom of Information Act (FOIA) requests, including reviewing, compiling, and preparing records responsive to FOIA requests (including body-worn camera footage).
• Providing records and copies of documents to department personnel, members of the public, insurance companies, and other authorized parties in compliance with FOIA requirements.
• Receiving, tracking, and distributing incoming mail, emails, and other correspondence related to FOIA requests.
• Uploading, organizing, and maintaining digital media files within department databases and record systems.

Additional Responsibilities

The duties below are performed on a less frequent basis:

• Maintain accurate paper and electronic records, including police reports, citations, arrest records, and related documentation.
• Perform data entry and update information within the department's Records Management System (RMS).
• Assist the public in person and by telephone by answering questions, providing information, or directing inquiries to appropriate personnel.
• Organize, maintain, and manage departmental filing systems and records archives.
• Conduct searches of individuals in custody in accordance with department policies and procedures.
• Support administrative and records-related functions as assigned.

Must haves for the ideal candidate include:

License(s) and/or Certification(s)

• Must possess a valid State of Illinois Class D drivers' license.
• Must possess or be able to obtain LEADS Specialized Agency Inquiry Certification.

Education and Experience

• Must possess a high school diploma or equivalent.
• A minimum of 2-3 years’ experience in Freedom of Information Act (FOIA) work is preferred.

• Medical Coverage, PPO or HMO
• Prescription Coverage
• Vision Coverage
• Flexible Spending Accounts
• Life Insurance (Basic Term & Voluntary)
• Short- and Long-Term Disability (IMRF)
• 457 Plan / Defined Contribution Plan
• Roth IRA
• Paid Holidays, Personal Days, Vacation, Sick Time
• Matching Paid Parental Leave
• Tuition Reimbursement
• Professional Membership Dues Reimbursement

The Village of Northbrook is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability, age, or any other characteristic protected by law. We are dedicated to fostering an inclusive environment that values diversity and equal opportunities for all employees and applicants.