Corporate Paralegal & Executive Assistant to General Counsel

Position Summary

Hilco Global Professional Services, LLC is seeking a Corporate Paralegal & Executive Assistant to the General Counsel to join its Legal Department at 5 Revere Drive, Suite 206, Northbrook, IL. The role involves drafting, reviewing, and negotiating agreements; managing corporate records; providing executive administrative support; and assisting with compliance and corporate governance.

• Draft, review, edit, and negotiate agreements and contracts, including nondisclosure agreements and service agreements.
• Liaise with outside counsel, business units, registered agents, and service providers, coordinating information and documents.
• Analyze and provide summaries of legal documents; ensure compliance with state and federal laws.
• Manage corporate records and filings, including drafting and reviewing LLC agreements, corporate resolutions, written consents, Secretary’s Certificates, and Incumbency Certificates; coordinate with entity management platforms (CSC EM, GEMS).
• Support internal corporate governance, producing corporate charts in Visio and PowerPoint.
• Assist with mergers and acquisitions projects; analyze founding documents to ensure compliance.
• Conduct research on legal issues, regulations, and compliance matters to support corporate actions.
• Perform compliance duties such as KYC processes using World Check and Aspirent.
• Coordinate internal and external meetings and calls; prepare and distribute materials, agendas, pre‑reads, and manage reminders.
• Screen and prioritize incoming messages; draft, edit, or route emails on behalf of the General Counsel.
• Maintain document management systems; prepare, edit, and proofread executive communications, reports, presentations, and documents using MS Office, Adobe, and AI tools.
• Draft, review, and send executive‑level emails, letters, and memos.
• Organize travel arrangements and manage executive expense reports.
• Assist in tracking and managing executive budgets by overseeing invoices and payments, identifying discrepancies.
• Collaborate with finance teams to ensure alignment between departments; track project metrics, organize project files (physical and digital); research.
• Ensure office supplies, equipment, and IT services are available and functioning; act as liaison with office managers and IT support.
• Serve as primary point of contact for internal and external stakeholders, including clients, board members, and business partners.
• Provide backup support to team members; assist with various ad‑hoc projects to ensure seamless operations across departments.

• Bachelor’s degree (or foreign equivalent) in Paralegal Studies, Political Science, or a related field.
• Minimum 10 years of experience as a corporate paralegal or related occupation.
• Experience reviewing, revising, and drafting nondisclosure agreements, contracts, limited liability company agreements, and corporate governance documents.
• Managing corporate filings and coordinating with regulatory agencies: entity formations, amendments, foreign‑state qualifications, trade name registrations, withdrawals, apostilles/legalizations, cancellations.
• Managing registered agent communications and handling annual report filings.
• Responding to Know Your Customer (KYC) and Ultimate Beneficial Owner (UBO) information requests; performing conflict checks; drafting disclosure schedules for bankruptcy court filings.
• Responding to Standard Operating Procedures (SOPs) and subpoenas; running internal email searches for document requests.
• Strong knowledge of corporate governance and compliance frameworks.

• Annual base salary of $84,053, with eligibility for an annual discretionary bonus.
• Comprehensive benefits package: medical, dental, and vision insurance; life insurance; short‑term and long‑term disability coverage; voluntary critical illness and accident insurance;
  Medicare support.
• Childcare benefits; paid time off (PTO); professional development reimbursement; access to a wellness program.
• Additional benefits include 401(k) plans and personal well‑being benefits.

Hilco Global is an equal opportunity employer. Qualified candidates will be considered on merits and without regard to race, religion, color, national origin, sexual orientation, genetic information, marital status, gender, veteran, or disability status.