Rights & Permissions Analyst

Savvas Learning Company is a global education company that produces award-winning learning solutions that empower educators and engage students with the highest quality content.

Recognized as an industry leader, we serve millions of K-12 learners with innovative, student‑centered educational programs that turn today's classrooms into learning environments. By embracing technology, personalized learning, and immersive experiences delivered across multiple platforms, we design our learning solutions to be more accessible and relevant to each student.

Our award‑winning, high‑quality instructional materials span every grade level and discipline, from evidence‑based, standards‑aligned core curricula and supplemental and intervention programs to state‑of‑the‑art assessment tools and the industry's most innovative portfolio of college and career readiness solutions – all designed to meet the needs of every learner.

The Research and Permissions Analyst is primarily responsible for all research, selection, and licensing of third‑party assets, which includes stock photography, fine art, political cartoons, text, and video/audio, also known as rich media. The Research and Permissions Analyst independently handles a series of projects within the K-12 curriculum market that contain approximately 3,000–5,000 assets a year.

The Research and Permissions Analyst will engage and oversee a pool of approved outsourcing partners that will execute each task related to acquisitions. The Research and Permissions Analyst will help define initial costs and provide cost information to the content area related to vendor labor and third‑party permissions for program approval.

The Research and Permissions Analyst will ensure that all third‑party assets are properly researched from preferred sources, selected by stakeholders, and uploaded on our content management system. In addition, the vendor will be delegated to ensure that all assets are accurately recorded in the rights management system and maintain records of location of assets, rights acquired, rights holder information, fees, and licensing that is granted.

Primary Responsibilities:

• Provides knowledge transfer to colleagues of work related to rights and permissions
• Prepares, plans, and executes a Request for Proposal [RFP] to seek managers' approval through outsourcing team to generate a purchase order
• Sets‑up project in rights management system and adds initial information during start‑up
• Prepares and finalizes all supporting documents and tools‑sets for each project
• Actively participates from program launch through publishing
• Supervises vendor project coordinators, their researchers/permissions staff or freelancers
• Oversees schedule and budget of each project
• Oversees all spec, research, selection and clearance processes
• Ensures that proper transmittals are executed by all parties involved for each phase of research and permissions
• Educates vendors in procedures and workflow driven by managing director
• Ensures data integrity within the rights management system
• Supports all Savvas initiatives, such as rights and sourcing strategies, and meets all compliances with third‑party assets
• Helps drive standardized file naming conventions from asset delivery to publication
• Supports and/or trains in Savvas tools, such as Smartsheets, Figure One, Alfresco, Prism, SAL and ePayables
• Facilitates status meeting with Vendor Project Manager on a weekly basis to discuss impeding issues and status of project
• Attends weekly status meetings with vendors and staff through program management office meetings and communications
• Communicates with vendors and in‑house functional areas about any issues that arise and looks for viable solutions
• Ensures all third‑party invoices are processed through payment systems for payment
• Reconciles with vendor partner at end of project and approves all vendor invoices submitted through outsourcing department

• Pulls asset logs and executes a rights review of past projects when needed
• Suggests department best practices and improvements in procedures
• Recommends freelancers to vendors, for best possible match of their project
• Suggests additional…