Payroll Specialist

Payroll Specialist

We are seeking a detail-oriented and organized Payroll Specialist to join our team. In this role, you will be responsible for ensuring the accurate and timely processing of payroll for all employees, while maintaining a high level of confidentiality and compliance. The ideal candidate will have strong payroll administration experience, exceptional attention to detail, and the ability to handle a variety of payroll-related tasks effectively.

• Verify the accuracy of employee timesheets and ensure all hours worked are properly documented and accounted for.
• Enter payroll data into databases and spreadsheets with high accuracy, ensuring all employee information, hours worked, and compensation details are correctly captured.
• Handle employee direct deposit requests, update banking information, and ensure timely processing of deposits.
• Process paper checks for distribution and ensure proper documentation and signatures are acquired before disbursement.
• Make pay adjustments for raises, bonuses, commissions, and any other changes to employee compensation, ensuring all calculations are accurate.
• Process and track wage garnishments according to legal requirements and ensure timely deductions.
• Maintain accurate and up-to-date records of all payroll-related transactions, including tax with holdings, garnishments, and employee benefits.
• Prepare and generate payroll reports, as needed, for internal departments and management, ensuring accurate reporting for accounting and financial audits.
• Address and resolve employee inquiries related to payroll, deductions, and payment discrepancies, providing exceptional customer service.
• Maintain the highest level of confidentiality with employee payroll information and ensure compliance with relevant payroll regulations.

• Proven experience in payroll processing, with strong knowledge of payroll systems and software.
• Familiarity with wage garnishments, tax deductions, and other payroll-related regulations.
• Strong attention to detail and the ability to work accurately under tight deadlines.
• Ability to handle confidential information with professionalism and discretion.
• Excellent organizational and time management skills.
• Strong communication skills with the ability to interact professionally with employees.
• Proficiency in Microsoft Office, particularly Excel, and experience with payroll software systems.
• Knowledge of federal, state, and local payroll tax laws and compliance regulations.

• Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred.
• Experience with Oracle and Ceridian is a plus.
• Customer service experience can help, especially for dealing with compensation errors and issues.
• Experience with AskHR is not required but can be beneficial.

Join a small but powerful team of four, reporting to the Payroll Manager. Most team members start at 7 AM, with flexibility allowed. The latest start time is 8:30 AM unless other arrangements are approved. Initial training is fully in-office for 1-2 weeks, followed by a hybrid work model with 3 days in the office. The schedule is flexible, but at least one team member must be present in the office each day.

Contract position based out of Northbrook, IL.

The pay range for this position is $23.00 - $25.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Northbrook, IL.

This position is anticipated to close on Jun 10, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email: astoncarter for other accommodation options.