Human Resources Specialist

Proman is dedicated to supporting the organization through a variety of administrative and human resources functions.

The HR Specialist will play a pivotal role in supporting the organization through a variety of administrative and human resources functions. The HR Specialist will become knowledgeable in all areas of the HR function at Proman while providing administrative support, maintaining accurate records, and assisting with day-to-day HR operations. This role requires a detail-oriented individual with strong communication and organizational skills, who can handle multiple tasks and maintain a high level of confidentiality.

• Own and manage the onboarding process including pre-employment activities such as applications, background checks, drug screenings, I-9 verification, and ensuring all required documentation is completed prior to the employee’s first day.
• Coordinate the offboarding process by partnering with managers to confirm separation details, complete required offboarding tasks, and communicate updates to appropriate internal departments.
• Assist with generating and preparing offer letters and other employment-related documentation.
• Process employee changes within HR systems, ensuring accurate and timely updates to employee records.
• Serve as a point of contact for employee inquiries.
• Set up and maintain employee accounts including WB Mason, UPS, and Paylocity credentials.
• Assist with administrative aspects of FMLA and Leave Management, including documentation tracking, coordination, and maintaining accurate and confidential records.
• Assist with the preparation of reports and ensure accurate, up-to-date documentation across all HR systems.
• Work with various software and systems including Paylocity, MS Excel, Word, Outlook, and other HR platforms.
• Perform general HR administrative duties, including maintaining employee files, ensuring accurate and organized record keeping, and supporting day-to-day office operations.
• Other duties and responsibilities as needed; the above is not an all-inclusive list.

• Exceptionally detail oriented.
• Excellent computer skills:
  Must be proficient in Microsoft Outlook, Excel, and Word.
• Experience with HRIS system is a plus.

• Strong interpersonal and communication skills.
• Ability to handle multiple projects and priorities simultaneously.
• Ability to thrive in a high-performance environment with deadlines, adapting as the needs of the business change.
• Ability to quickly connect with people, building trusted relationships.