Medical Education Program Specialist

Major Responsibilities:

• Serve as the primary liaison to the IM Residents in regard to ACGME standard for resident reporting and oversight.
• Assist in entering and maintaining the residency management systems for New Innovations and Med Hub which will house all information in regard to resident personnel information; block rotations, evaluations, procedure logs, and resident dash boards.
• Maintain accurate and efficient data to assist with the roll-up of this information to respective committees that will systematically review the progress of each resident in the program semi-annually.
• Assist the chief residents and be the primary resource for residents in regard to annual schedules, elective rotations, evaluations and duty hour compliance.
• Serves as the administrative support for updating regulatory databases of resident’s procedures, patient logs, and other required events.
• Generate reports from New Innovations/Med Hub for procedural logs, Evaluations and duty hours.
• Assist with resident compliance in the following:
  Employee Health requirements; accesses to proper clinical and non-clinical databases i.e. electronic medical records; library, and Advocate Databases.
• Assist with ambulatory clinic, inpatient and etc. scheduling in New Innovations/Med Hub and resident’s compliance with ACGME recommended thresholds in regard to outpatient sessions, procedures and patient experiences.
• Responsible for residency verifications for current and former residents.
• Coordinates the annual class photo and new intern professional pictures.
• Serves as notary for the DOM.
• Responsible for administrative support for recruitment processes, orientation, meetings and events of IM Residents
• Liaison to the Program Director and Associate Program Director for recruitment.
• Assist with coordination of the interview day; facilitate notification and correspondence with applicants for interviews, housing and knowledge of qualifications of applicants to the program
• Strong communication and coordination skills; under minimal supervision to secure rooms and facilities for annual, monthly, and weekly sessions for residents and the program.
• Sufficient knowledgeable of State mandated requirements for Internal Medicine candidates for residency; ability to communicate and facilitate proper correspondence to applicants and potential candidates for the residency program.
• Liaison for the onboarding access forms such as advocate accounts, emails, care connection and parking.
• Generates and distributes spreadsheets to Clini Care, Medical Education Office, , scrubs office and media services.
• Essential ability to maintain and coordinate a consistent process to insure resident information is intact for future verification and reporting to the ABIM and other Internal Medicine regulatory associations.
• Responsible for coordination of the CCC meeting including, agenda, reports, sign-in sheets and distribution of meeting minutes.
• Responsible for ordering and distributing phones (alcoates), pagers, keys and business cards to residents.
• Facilitates the process for education reimbursement of residents.
• Collaborate with and assist Supervisor by logging and appropriate system to track resident expenses for Advocate Med Fund requests.
• Work closely with the Chief Residents (4) for proper and professional coordination of resident and program retreats as educational venues.
• Generate and coordinate training dates and times for  to attend in Rosemont.
• Coordinate training and documentation for our IM residents in  ER Advocate services.
• Responsible for reviewing front office documentation before it submitted to the Supervisor for final approval.
• Assist and monitor deadlines from Supervisor for front office.
• Answer incoming phone calls in regard to the Department of Medicine, IM Residency program and External.
• Assist and coordinate with the Supervisor in ensuring the front office workload is disbursed evenly.
• Responsible for training the front office staff in regards to CME/Grand Rounds, scheduling, check requests and ordering supplies.

High School diploma or equivalent and 5-7 years of years of progressive clerical and coordination experience in a healthcare…