Administrative Assistant - CHSD 218 School Nutrition

School Nutrition Administrative Assistant – Keep Our Kitchens Running Smoothly!

Support a mission that nourishes students every day.

Are you organized, detail-oriented, and passionate about supporting a team with a purpose? Join our school nutrition department as a School Nutrition Administrative Assistant—a key behind-the-scenes role that helps ensure thousands of students receive healthy, delicious meals every school day.

What You'll Do:

Every day, you'll play a key role in keeping our kitchens humming and our teams supported by:

• Answering calls and helping parents or team members with lunch account questions (especially with the Skyward Q POS system)
• Handling attendance tracking
• Closing out cash registers, reconciling daily deposits, and organizing all records with care
• Entering meal counts, sales, and data into our Dine Central system
• Coordinating lunch counts and daily menus
• Printing signage, menus, and marketing materials that brighten school cafeterias
• Assisting with staff training, safety audits, and inventory tasks
• Jumping in to support school sites when needed—cooking, production, serving
• Being a go-to resource for your manager and a cheerful connector for the whole team

What We're Looking For:

• High School Diploma required;
  Associate Degree preferred
• Basic bookkeeping and strong computer skills (Excel, Outlook, Word)
• Culinary experience
• Previous office, school nutrition, or administrative experience a plus
• Clear communicator with strong phone and interpersonal skills
• Detail-focused and dependable, with strong time management abilities
• Team player who enjoys helping others and creating a positive work environment
• Familiarity with POS systems and food safety standards is helpful (we'll train!)
• Must be able to occasionally lift up to 30 lbs and travel between schools when needed

Why You'll Love This Role:

• Make an impact in your local school community
• Supportive, mission-driven team that values your contributions
• Family-friendly schedule – no late nights or weekends
• Growth opportunities within a supportive and stable company
• Be part of something bigger – at Whitsons, we serve more than just meals. We serve futures.
• Competitive pay + full benefits (medical, dental, vision, 401k, PTO)

About Whitsons:

Whitsons Culinary Group is dedicated to Enhancing Life One Meal at a Time™. We bring high-quality meals and compassionate service to school communities across the region. As part of our School Nutrition team, you'll help create a welcoming environment where students feel nourished, supported, and ready to learn.

Ready to join a team that feeds minds and fuels futures? Apply today!

$17/hour

Required Qualifications and Competencies

Education

• High school diploma or equivalent required;
  Associate's degree in business, food service, or a related field preferred.

Experience

• Prior experience in food service, school nutrition, or administrative support preferred; experience with POS systems, cash handling, payroll processing, and data entry strongly preferred.

Certifications

• Serv Safe certification preferred or willingness to obtain upon hire; local food safety certification required in any jurisdiction of employment.

Technical Proficiency

• Proficiency in Microsoft Office Suite required; basic bookkeeping skills required; experience with Nutri-Kids, Dine Central, ADP Rapid Pay, and Salesforce preferred or willingness to learn upon hire.

Other Qualifications

• Strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment; good phone and customer service skills; must maintain strict confidentiality in all student and staff matters.
• Must be able to drive a personal vehicle to other work sites as needed; bilingual in Spanish a plus; valid driver's license required.

Core Competencies

• Attention to Detail:
  Demonstrates precision in payroll, cash reconciliation, data entry, and compliance documentation; understands that accuracy in this role directly supports program integrity.
• Organizational Discipline:
  Manages multiple concurrent administrative responsibilities across all district locations with structure and reliable follow-through on deadlines.
• Communication:
  Communicates clearly and professionally with…