Senior Facilities Manager

Job Details

• Job Location:
  
  Administration Building – Oak Park, IL 60302
• Position Type:
  Full Time
• Education Level: 4 Year Degree
• Salary Range: $81,656.00 – $90,000.00
• Job Shift: Day
• Job Category:
  Non‑Union

The Senior Facilities Manager is a Full‑Time Position that offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life insurance, flexible spending account, 457 plan(s), IMRF Pension, tuition reimbursement, vacation, holidays, sick time, and personal days.

The Senior Facilities Manager provides strategic leadership and operational oversight for the maintenance and operation of all PDOP Facilities. The role develops long‑range facility strategies, directs multiple facility operations, ensures regulatory compliance, manages departmental budgets, and aligns facility operations with the park District’s Mission, Vision, Values, and Comprehensive Strategic Master plan. The Senior Facilities Manager reports directly to the Director of Parks & Facilities.

• Provide leadership and direct supervision to Maintenance & Operations Manager
• Develop long‑range facility maintenance, lifecycle replacement, and asset management plans
• Administer all facets of the maintenance program through Work Order Software, including predictive, preventative and corrective maintenance
• Promote the benefits of facilities in keeping our community vital and healthy and aligned with the Comprehensive Strategic Master Plan
• Recruit, hire, train, schedule, supervise, complete payroll and evaluate performance of staff
• Ensure completion of safety inspections of facilities and equipment on a scheduled basis and implement corrective measures as needed
• Assist with mentoring, coaching, and guiding the staff, particularly with regards to training and development
• Assist with establishing the direction of the staff, setting an effective agenda and ensuring performance goals are set and met
• Communicate to the Director of Parks & Facilities problems, deviations, or daily activities that may impact park operation
• Assist Director of Parks and Facilities with public bids for services, capital equipment, including bidding document creation and management of service contractors
• Competitively seek vendor quotes for repairs, improvements and professional services
• Conduct staff meetings as necessary
• Develop and oversee long‑term preventive maintenance and replacement schedules for all district building systems and infrastructure; recommend maintenance work and schedules with the Director of Parks & Facilities
• Ensure that all staff and contractors follow safety procedures, including protective equipment
• Supervise the hiring, oversight, inspection and supervision of contractors hired for service contracts such as HVAC or life safety testing services
• Liaison to outside vendors, other agencies, and special projects contractors
• Oversee the operation and maintenance of special facility equipment such as pool filtration systems and the Zamboni Ice Resurfacing Machine
• Manage inventories of materials, supplies and equipment
• Make efficient and effective use of resources under discretion
• Foster a working environment that promotes safe work habits and active participation in the agency’s risk management program
• Ensure incident and accident procedures and forms are completed and submitted in accordance with District guidelines
• Maintain knowledge of and follow all Federal, State, Local and Park District safety regulations
• Maintain a complete understanding of Park District emergency action plans and act as a leader in execution when required
• Ensure competitive prices and procuring materials, supplies and services as outlined in Park District purchasing policies
• Provide reports, surveys, studies or other requirements as needed, assigned or requested
• Assist with annual budget development, budget administration and expenditure tracking
• Develop cost analysis, financial reports, studies and recommendations for financial aspects of responsibilities
• Evaluate, recommend, interpret and administer District policies
• Participate in removal of snow and ice for the entire Park District, coordinating with other Department teams