Facilities Manager-Onsite OKC, OK

Facilities Manager-Onsite OKC, OK

Bullion International Group is seeking an experienced and highly organized Facility Manager to oversee the day-to-day operations of our Oklahoma City facilities. This is a hands-on role responsible for maintaining a safe, functional, and well-maintained environment for our team.

The ideal candidate is a proactive problem-solver who thrives on structure, brings strong project management discipline, and can seamlessly manage both routine facility needs and complex, multi-phase building projects.

• Manage and coordinate all day-to-day maintenance activities across BIG Oklahoma City facilities
• Oversee janitorial services and ensure cleanliness and hygiene standards are consistently met
• Conduct regular facility inspections to identify maintenance needs and safety concerns before they escalate
• Maintain accurate records of all equipment, maintenance schedules, warranties, and vendor contracts
• Respond to and prioritize internal maintenance requests through our project management system, ensuring timely resolution and clear communication with stakeholders

• Source, vet, and manage relationships with third-party contractors including HVAC, electrical, plumbing, landscaping, and janitorial vendors
• Solicit competitive bids, negotiate contracts, and hold vendors accountable to scope, schedule, and quality standards
• Serve as the primary point of contact for all contractor activity on-site, coordinating access, oversight, and sign-off
• Build and maintain a reliable network of trusted contractors to support fast-turnaround and emergency needs

• Lead facility improvement and build-out projects from initial planning through final punch list and closeout
• Collaborate with architects, designers, general contractors, and internal stakeholders to define project scope, budgets, and timelines
• Track project milestones, manage change orders, and proactively communicate status updates to leadership
• Ensure all construction, renovation work and repairs comply with local building codes, safety regulations, and BIG standards
• Coordinate space planning and move management in support of organizational growth and team restructuring

• Partner with internal teams to log, triage, and resolve maintenance and facility requests using structured project management tools
• Maintain a transparent and up-to-date view of all open facility work items, priorities, and timelines for leadership
• Develop and enforce facility policies and procedures to ensure consistent, professional operations
• Serve as a resource and advocate for employee-reported facility concerns, closing the loop on every request

Education Requirements:

• High School Diploma

Experience Requirements:

• 5+ years of experience in facilities management, or property operations required
• Demonstrated experience managing contractors, vendors, and service agreements
• Experience overseeing building projects or improvements, including work with architects and general contractors
• Possess the ability to forecast and pre-plan projects' execution for least operational interference or impact
• Exceptional organizational skills with a proven ability to manage multiple concurrent priorities
• Strong interpersonal and communication skills — able to work effectively with internal teams, contractors, and executives
• Proficient in project management tools and methodologies; experience using platforms such as Jira, Asana, or similar
• Proficient in MS Office, Word, Excel, Power Point
• Working knowledge of building systems (HVAC, electrical, plumbing, fire safety systems) and OSHA regulations for compliance
• Ability to read and interpret basic construction drawings and specifications
• Schedule flexibility to respond to facilities upon emergency (ex: water pipe burst, power outage, etc..) or to oversee project buildout in the event of extended or non-operational working hours to meet deadlines, as needed required

Preferred Requirements:

• Experience with Jira specifically for tracking maintenance requests and facility projects
• Certified Facility Manager (CFM), Facilities Management Professional (FMP), or equivalent certification
• Experience in a high-growth or multi-site environment
• Familiarity with local Oklahoma City building codes and permitting processes
• Background in precious metals, financial services, or secure/high-value facility environments

• Medical, Dental, and Vision
• Short Term Disability & Long-Term Disability
• Life Insurance
• 401K (Company matches!)
• Tuition Reimbursement
• College Debt Repayment
• 9 Paid Holidays
• Paid Time Off with Sell Back Option
• Paid Day off for your Birthday
• Paid Volunteer Opportunities
• Lunch and Learns
• Paid downtown parking
• Free onsite lunch daily