Equipment & Supply Specialist Tier 2

Position: EQUIPMENT & SUPPLY SPECIALIST TIER 2
JOB SUMMARY:

Oversee the coordinating of information and processes for the Tool Crib for supplies and Maintenance tracking software to ensure the departments have access to well-maintained tools, equipment, and consumables.

ESSENTIAL JOB FUNCTIONS:

- Managing Tool Crib/CMMS software to reflect current state of shifting manufacturing inventories.

- Tool Crib support, such as issuing parts and consumables, and recording in the Tool Crib/CMMS software.

- Allocating specific tools, equipment, and consumables to various employees and departments.

- Receiving new tools, equipment, and consumables and inputting them into the Tool Crib/CMMS software.

- Issuing Maintenance Work Orders by inputting requests into CMMS software.

- Updating Tool Crib/CMMS software to reflect any work performed.

- Update required documentation for other departments as needed.

- Work with Maintenance & Supply for equipment and scheduling services.

- Ensure Certificate of Insurance is up-to-date for active service vendors, in compliance with Safety Department.

- Provide the Safety Department with necessary documentation to approve vendor visits.

- Assisting Maintenance Department to create a maintenance schedule for equipment.

- Work with vendors to gather quotes for purchasing supplies.

- Generating and processing Purchasing Material

Requisition s for vendors, equipment, and components.

- Work with the Purchasing department and vendor on purchase requests.

- Work with the Receiving department for confirmation and inspection of purchased items upon delivery.

- Communicating with various departments and outside vendors via phone and email.

- Confirming requisitions and invoices submitted to ensure payment has been processed.

- Organizing physical locations for stocked items.

- Processing all relevant paperwork, including scanning, filing, emailing, etc.

- Communicating interdepartmental updates for scheduling of Maintenance tasks.

- Provide regular status updates on open Maintenance Work Orders based on priority level.

- Assist in the documentation for service of outside vendors.

- Assist with sales and service of uniforms for employees
- Operating company vehicles, forklifts, and golf cars to complete various tasks.

- Using ladders to access any hard to reach areas or stocked items.

- Observing and following all safety rules, and attending safety trainings as necessary.
* Employee may be required to work more or less than 40 hours/week as part of their regular schedule based on production needs.

SKILLS REQUIRED:

- Ability to learn and manage new database software.

- Ability to use computers and a company email account.

- Must have customer service skills for communication and documentation.

- Ability to communicate effectively with outside vendors.

- Ability to operate company smart phone and write and respond to text messages.

- Ability to coordinate information between the Maintenance & Supply, and other departments.

- Ability to operate CMMS (Computerized Maintenance Management System).

- Knowledge of SQL (Structured Query Language) is a plus.

- Excellent written and verbal communication skills.

- Ability to follow both verbal and written instructions.

- Ability to proficiently use Microsoft Outlook.

- Ability to use Microsoft Word and Excel is a plus.

- Ability to pay close attention to detail and catch paperwork errors.

- Basic knowledge of tools and supplies.

- Previous experience handling inventory, tools, equipment, and supplies is a plus.

- Ability to travel between multiple buildings in various weather conditions is required.

- Ability to drive a company vehicle is required.

- Ability to operate a golf car is preferred.

- Ability to operate a forklift is a plus.

- Must have a current valid Driver's License.

- Must be able to wear appropriate Personal Protective Equipment such as safety shoes, hearing protection, and safety glasses.
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