AP​/AR Accountant

Position Summary

The Accounts Payable, Accounts Receivable, and Purchasing Accountant is responsible for performing accounting, purchasing, and clerical functions to ensure accurate and timely processing of financial transactions. This role manages the full cycle of accounts payable and accounts receivable activities, including invoice processing, payment execution, collections, and reconciliations, and supports purchasing activities to ensure proper authorization, documentation, and cost control.

The position supports month‑end close activities by preparing journal entries, completing account reconciliations, and resolving discrepancies. The role also assists with audit preparation by maintaining organized records and providing required documentation. In addition, the role supports purchasing operations, including processing purchase orders, coordinating with vendors, verifying receipt of goods and services, and ensuring compliance with internal policies and procedures.

This position requires strong attention to detail, knowledge of accounting principles, and the ability to manage multiple priorities while meeting deadlines.

Include the following, other duties as assigned:

• Accounts Payable & Receivable Management:
  Manage the full cycle of accounts payable, from receiving and verifying invoices to processing payments and maintaining vendor and staff relationships. Oversee accounts receivable processes, including issuing invoices, tracking payments, following up on overdue accounts, and managing collections activities. Monitor and reconcile daily bank transactions, ensuring accurate cash balances and addressing discrepancies.
• Maintain organized and accurate records in compliance with company policies and regulatory requirements.
• General Ledger & Financial Reporting:
  Prepare journal entries, assist with month‑end close activities, reconcile balance sheet accounts, prepare accruals, support interagency reconciliations, and prepare data for variance analyses and ad‑hoc requests.
• Purchasing Responsibilities:
  Support purchasing operations, process approved purchase orders, coordinate with vendors, verify receipt of goods and services, and ensure transactions align with budgets and authorization requirements.
• Audit & Special Projects:
  Provide audit support, compile schedules, gather documentation, respond to auditor inquiries, and participate in process automation, ERP enhancements, and cross‑functional initiatives.

Sensitivity to cultural diversity. Will be subject to drug and alcohol screening, aptitude and skills testing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Three to five years of related experience in accounting or finance operations with proven hands‑on Accounts Payable and Accounts Receivable expertise, or equivalent combination of education and experience.

Excellent communication skills for working with vendors, funders, auditors, and internal teams.

Proficiency with accounting software and advanced spreadsheets (e.g., Net Suite, Excel pivot tables, VLOOKUPs, data validation). Software may vary.

Ability to perform basic arithmetic, compute rates, ratios, and percent, and strong understanding of journal entries and reconciliations.

Works collaboratively with management staff and agency staff. Must express oneself clearly and effectively; superior interpersonal skills. Must get along with diverse persons and personalities, be tactful, mature, flexible, and willing to adapt in a fast‑paced environment.

Exercises discretion and independent judgment in executing tasks. Displays proactive problem‑solving mindset with ability to identify issues and propose solutions.

Not eligible for remote work. A personal mobile phone is not required and therefore not eligible for mobile phone reimbursement.

Regularly required to sit, talk and hear. Frequently required to use hands. Must be able to lift and carry 25 lbs.

Noise level is usually moderate.

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. This job description is not intended to be exhaustive.